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May 19, 2014 Special Meeting Minutes

Shell Rock River Watershed District

Special Meeting

May 19, 2014

Managers present: Clayton Petersen, Scott Erlandson, Al Bakken and Arthur Ludtke. Gary Pestorious and Roger Peterson joined by phone.

Managers absent: Dan DeBoer

Manager Clayton Petersen called the special meeting to order May 17, 2014 at 8:30 a.m., at the SRRWD Office, 214 West Main Street, Albert Lea, Minnesota.

Andy Henschel, Director of Field Operations, asked the Board to consider Resolution 2014-04 Easement Agreement with St. John’s Lutheran Community.

Manager Erlandson offered the following resolution:

                Move to approve Resolution 2014-04 Easement Agreement with St. John’s Lutheran Community.

Resolution 2014-04

Fountain Lake Restoration Project

Easement Exchange Agreement

St. John’s Lutheran Home

WHEREAS, the Shell Rock River Watershed District Board of Managers (“Board of Managers”) pursues the mission of implementing reasonable and necessary improvements to the water-related and other natural resources within its boundaries;

WHEREAS, the Shell Rock River Watershed District (the “District”) is charged with implementing the Shell Rock River Watershed District Watershed Management Plan (the “Plan”);

WHEREAS, project goals and objectives set forth in the Plan include:

  • Implement      rehabilitation that improves water quality and clarity in Fountain Lake;
  • Employ lake      management techniques to restore and improve aquatic vegetation;
  • Consolidation,      removal and stabilization of lake bottom sediments;
  • Control of rough      fish populations;
  • Enhancement of      aesthetic values;
  • To reduce water      and wind erosion;
  • Reduce soil loss      during storm events; and
  • Reduce sediment      delivery to surface waters; and

WHEREAS, in 2005, Albert Lea voters overwhelmingly approved a .5% sales tax to fund local water projects;

WHEREAS, the District has pursued a comprehensive watershed approach to reduce sedimentation and improve water quality including filter strips, rock inlets, nutrient management systems, water and sediment basin installations, rough fish management practices, installation of fish barriers, septic system inspections, stream bank and ditch restoration projects and the installation of rain gardens.

WHEREAS, in furtherance of the project goals and direction of the citizens in the District, the District acquired a dredge in 2012;

WHEREAS, by resolution 2013-02, the Board authorized District staff and the District’s attorney to negotiate with area landowners for any necessary easement or fee title acquisition, subject to approval by the Board.

WHEREAS, staff has negotiated an Easement Exchange Agreement Exchange Agreement with St. John’s Lutheran Home of Albert Lea and is presented to the District for approval.

WHEREAS, this Easement Exchange Agreement provides access to complete the Fountain Lake Restoration Activities and otherwise furthers the objectives of the Plan;

NOW THEREFORE, approved this 19th day of May, 2014, be it hereby Resolved that the Shell Rock River Watershed District hereby:

Section 1:              Accepts the terms of the Easement Exchange Agreement as presented by Staff and the District’s attorney; and

Section 2:              Further authorizes District staff to conduct necessary actions and hire outside consultants to complete the terms of this agreement.

Manager Ludtke seconded the resolution.

After discussion, a roll call vote was taken;

Manager Ludtke                                  Yes

Manager Erlandson                            Yes

Manager Bakken                                                Yes

Manager Clayton Petersen                                Yes

Manager Pestorious                            Yes (via phone)

Manager Roger Peterson                    Didn’t vote (via phone)                     

The resolution was approved.

Manager Ludtke offered the following motion:

                Move to adjourn the meeting.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Meeting adjourned at 8:19 a.m.

May 7, 2014 Minutes

Shell Rock River Watershed District

Regular Meeting Minutes

May 7, 2014

Managers Present: Clayton Petersen, Arthur Ludtke, Al Bakken, Scott Erlandson, Dan DeBoer, and Roger Peterson

Managers absent: Gary Pestorious

Manager Clayton Petersen called the regular meeting to order May 7, 2014 at 8:30 a.m., at the Albert Lea City Council Chambers, 221 East Clark Street, Albert Lea, Minnesota.

Manager Erlandson offered the following motion:

                Move to approve the April 8, 2014 Regular Meeting Minutes.

Manager DeBoer seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager DeBoer offered the following motion:

                Move to approve the April 28, 2014 Special Meeting Minutes.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Ludtke offered the following motion:

                Move to approve the April 2014 Administrative Treasurer’s Report, subject to audit.

Manager Bakken seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Erlandson offered the following motion:

                Move to approve the April 2014 Non-Property Tax Treasurer’s Report, subject to audit.

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Laura Lunde, Lakes Foundation, with update on the following:

  • Anheuser Busch Grant Proposal for Albert Lea Lake project was submitted and has been approved. The ground breaking has been set for May 16th at 10:30 am, along Front Street.
  • Planning Annual Lake Clean-up. May 17th 9-noon
  • Launching a new website and logo: albertlealakes.org
  • Legislative pursuits are marching forward. The House and Senate have different amounts in each of their version of the Bonding Bill for the Fountain Lake Restoration Project.
  • Manager Appointments will be held by Freeborn County in June.
  • Appoint City/County Liaison
  • Service Boat or trade: Options and cost will be brought to the next meeting.
  • Establishment of the Health and Child Care Section 125 Plan, with ABG. Administrator Behnke asked that the Personnel Committee review the plan and that they can bring the plan back to the board with recommendations for approval.

Administrator Behnke discussed the St. John’s Lutheran Community easement resolution. There is a meeting today with the City of Albert Lea and the resolution should wait until after the meeting.

Manager Erlandson offered the following motion:

                Move to table the Resolution 2014-04 until the next meeting.

Manager DeBoer seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Administrator Behnke gave an update on the following:

Manager Bakken offered the following motion:

Move to appoint Scott Erlandson as the Liaison to the City of Albert Lea and Freeborn County.

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Andy Henschel, Director of Field Operations, asked the Board to consider Resolution 2014-05, Awarding RFP for the SRRWD Management Plan update.

Manager Erlandson offered the following resolution:

                Move to approve Resolution 2014-05 Awarding RFP to WSB, McGhie & Betts.

Resolution 2014-05

District Watershed Management Plan

Approval of Engineering Proposal

WHEREAS, The Shell Rock River Watershed District Board of Managers (“Board of Managers”) pursues the mission of improving water quality within its boundaries;

WHEREAS, The Shell Rock River Watershed District (the “District”) is charged with implementing the Shell Rock River Watershed District Watershed Management Plan (the “Plan”);

WHEREAS, The District is required by the Board of Water and Soil Resources to update the District Watershed Management Plan;

WHEREAS, The District sent out an Request for Proposal, on April 10, 2014, for Engineering Services for a 2nd Generation Watershed Management Plan;

WHEREAS, The District received Engineering Proposals from McGhie & Betts Engineering and Barr Engineering;

WHEREAS, the RFP tabulation identified McGhie & Betts Engineering as the lowest qualified proponent for the 2nd Generation Watershed Management Plan;

NOW THEREFORE, BE IT HEREBY RESOLVED that the Shell Rock River Watershed District:

Section 1:              McGhie & Betts Engineering be offered a contract for the 2nd Generation Watershed Management Plan based on their proposal;

Section 2:              The Staff, Chairman of the Board and Secretary is authorized to sign the contract and documents necessary to proceed with the project.

Approved by the Board of Managers of the Shell Rock River Watershed District on the 7th day of May, 2014

Manager DeBoer seconded the resolution.

After discussion, a roll call vote was taken:

Manager Bakken                                                yes

Manager DeBoer                                 yes

Manager Ludtke                                  yes

Manager Roger Peterson                    yes

Manager Erlandson                            yes

Manager Clayton Petersen                                yes

The resolution was approved.

Andy Henschel gave an update on the grant applications: The District is working on a grant with the L-SOHC to annually fund $2 million for projects.

Andy Henschel asked the Board to consider Resolution 2014-06 Land Option Agreement.

Manager Ludtke made the following resolution:

                Move to approve Resolution 2014-06 Land Option Agreement.

Resolution 2014-06

Land Option Agreement

WHEREAS, The Shell Rock River Watershed District Board of Managers (“Board of Managers”) pursues the mission of improving water quality within its boundaries;

WHEREAS, The Shell Rock River Watershed District (the “District”) is charged with implementing the Shell Rock River Watershed District Watershed Management Plan (the “Plan”);

WHEREAS, The District Water Management Plan, Appendix B, Objective 2, Implementation Action 4 – Improve recreational opportunities (e.g. canoeing, fishing, parking) at or near the dam.

WHEREAS, the District has looked at a property to purchase for preservation and recreation. The property is part of the SE ¼ Section 25-T102N-R21W. The property is connected to the 257 acres previously purchased.

WHEREAS, the District has negotiated the agreement necessary with the local landowner to proceed with an Option Agreement, which has the ability to promote the public interest and welfare, is practicable, and is in conformity with the Watershed Management Plan.

NOW THEREFORE, be it Resolved that the Shell Rock River Watershed District hereby:

Section1:               Accepts the Option Agreement with Greg D. Jensen as presented by SRRWD Staff and authorizes the Chairman of the Board and Secretary to execute the Option Agreement;

Section2:               Authorizes the Staff, Chairman of the Board and Secretary to execute all documents and expend all funds necessary to complete the terms of the purchase as set forth in the Option Agreement.

Approved this 7th day of May, 2014

Manager Erlandson seconded the resolution.

After discussion, a roll call vote was taken:

Manager Bakken                                                yes

Manager DeBoer                                 yes

Manager Ludtke                                  yes

Manager Roger Peterson                    yes

Manager Erlandson                            yes

Manager Clayton Petersen                                yes

The resolution was approved.

Manager Ludtke gave an update for the advisory committee; they have continued working on the Water Trail Project.

Manager DeBoer offered the following motion:

Move to approve the April 2014 Administrative claims as follows:

Admin   - Shell Rock River Watershed District

Unpaid   Bill Detail

April   29, 2014

 

Brett Behnke

     
   

Mileage

2.21 Administrator Travel

$               840.83

 
         

$             840.83

 

Connie Enestvedt

   
   

Staff Travel

2.32 Staff Travel

$               24.98

 
         

$               24.98

 

Jerad Stricker

     
   

Project Expense

7.45 Reimbursable Sales Tax   Expense

$               57.30

 
   

Mileage

2.22 Mileage

$               387.95

 
         

$             445.25

 

Andy Henschel

     
   

Legislative Meetings

4.62 Legislative Meetings

$               27.31

 
   

Mileage

2.22 Mileage

$               587.75

 
         

$             615.06

 

Verizon Wireless

     
   

Cell Phone Service

4.21 Telephone & Internet

$               487.41

 
         

$             487.41

 

Wells Fargo

   
   

Project Expenses

7.45 Reimbursable Sales Tax   Expense

$               162.94

 
   

Seminar Travel

2.41 Seminar Travel

$               702.00

 
   

Seminar Meals

2.43 Seminar Meals

$               119.25

 
   

Seminar Hotel

2.42 Seminar Rooms

$               379.97

 
   

Postage

4.31 Postage

$               15.99

 
   

Legislative Meetings

4.62 Legislative Meeting

$               197.49

 
   

Office Supplies

4.11 Office Supplies

$               78.41

 
   

Office Equipment

4.41 Office Equipment

$               42.90

 
         

$             1,698.95

 

Alliant Energy

   
   

Utilities

4.51 Utilities/Facility

$               300.92

 
         

$             300.92

 

Culligan

   
   

Water Service

6.21 Lease

$               35.06

 
       

   

$               35.06

 

Tri-State Business Machines

   
   

Inv# 276475

6.21 Lease

$               142.36

 
         

$             142.36

 

Great America Leasing Co.

   
   

Dec Lease

6.21 Lease

$               158.57

 
         

$             158.57

 

Four Seasons Coffee Service

   
   

Inv# 606910

4.11 Office Supplies

$               187.50

 
         

$             187.50

 

Cincinnati Insurance Co

   
   

Insurance Fee

5.51 Bonding/Insurance

$             4,863.00

 
         

$             4,863.00

 

SFM

     
   

Inv# 1148749

5.51 Bonding/Insurance

$               535.00

 
         

$             535.00

 

Earl Neist

   
   

Rent

4.51 Utilities/Facility

$             3,900.00

 
         

$             3,900.00

 

Angela's Creative Studio

   
   

Inv# 904

4.21 Telephone & Internet

$               150.00

 
         

$             150.00

 

Peterson, Savelkoul, Kolker, Haedt   & Benda

   
   

Statement 7

5.31 Legal Representation

$               347.13

 
         

$             347.13

 

Trophy Showcase

   
   

Inv# 47981

4.11 Office Supplies

$               52.62

 
         

$               52.62

 

Quill

   
   

Inv# 2048159

4.11 Office Supplies

$               295.07

 
   

Inv# 1704385

4.11 Office Supplies

$               289.18

 
         

$             584.25

 

The Albert Lea Tribune

   
   

Ad 46059

5.41 Legal Notices

$               58.25

 
         

$               58.25

 

Samantha Stadheim Cleaning

   
   

Cleaning Services

4.71 Undesignated

$               400.00

 
       

   

$             400.00

       

TOTAL

$15,827.14

               

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager DeBoer offered the following motion:

                Move to approve the April 2014 Non-Property Tax claims as follows:

Sales   Tax - Shell Rock River Watershed District

Unpaid   Bill Detail

April   29, 2014

.

         
 

Alliant Energy

   
   

Acct# 2002294010501

404 Subwatershed Project

$                 71.97

 
   

Acct# 2002242024405

404 Subwatershed Project

$                 84.22

 
   

Acct #2002402134501

404 Subwatershed Project

$               102.91

 
   

Acct# 2002360124501

404 Subwatershed Project

$                 63.05

 
         

$                 322.15

 

Century Link

     
   

Statement

404 Subwatershed Project

$                 59.15

 
   

Statement

404 Subwatershed Project

$                 60.28

 
   

Statement

404 Subwatershed Project

$                 64.06

 
         

$                 183.49

 

Peterson, Savelkoul, Kolker, Haedt   & Benda

   
   

Statement 81

401 Subwatershed Project

$               281.40

 
   

Statement 17

401 Subwatershed Project

$             9,174.30

 
   

Statement 26

501 Dredging

$                 19.60

 
   

Statement 16

401 Subwatershed Project

$             1,818.50

 
   

Statement 13

401 Subwatershed Project

$                 66.00

 
   

Statement 11

401 Subwatershed Project

$                 82.50

 
   

Statement 15

201 Albert Lea Dam

$                 66.00

 
   

Statement 12

501 Dredging

$               978.68

 
   

Statement 3

401 Subwatershed Project

$               488.50

 
         

$             12,975.48

 

Barr Engineering

   
   

23240018.01-32

602 Water Monitoring

$             14,679.50

 
         

$             14,679.50

 

McGhie & Betts

   
   

Inv#2

302 Storm Water Management

$               662.50

 
   

Inv# 6

302 Storm Water Management

$               894.00

 
         

$             1,556.50

           
 

Smith-Root Inc

   
   

Inv# 318517

402 Subwatershed Project

$             5,415.00

 
         

$             5,415.00

 

McMartin Electric, Inc.

   
   

Inv# 140413

405 Subwatershed Project

$             3,575.00

 
         

$             3,575.00

 

Army Corp of Engineers

   
   

3rd Qtr Payment

502 Dredging

$             60,000.00

 
         

$             60,000.00

 

Thompson Sanitation, Inc.

   
   

Inv# 10837

404 Subwatershed Project

$                 53.07

 
         

$                 53.07

 

Alan Bakken

   
   

Rock Inlet Cost Share (3)

104.1 Erosion and Water Control

$               600.00

 
         

$                 600.00

 

Recycling Association of MN

   
   

Inv# 3110

405 Subwatershed Project

$                 69.00

 
         

$                 69.00

 

Freeborn County

   
   

Property Taxes R08.025.0020

404 Subwatershed Project

$             1,058.00

 
   

Property Taxes R08.006.0070

404 Subwatershed Project

$              278.00

 
   

Property Taxes R08.266.0020

504 Dredging

$                      6.00

 
   

Property Taxes R34.442.0020

504 Dredging

$             5,820.00

 
   

Property Taxes R08.140.0020

504 Dredging

$                220.00

 
   

Property Taxes R08.140.0010

504 Dredging

$                  220.00

 
         

$             7,602.00

 

Sewer Compliance Cost Share   Program

   
   

Rodney Holecek

704 Rural Sewage Mgmt.

$               100.00

 
         

$                 100.00

           
       

TOTAL

$         107,131.19

Manager Erlandson seconded the motion.

After discussion, a vote was taken. Manager Bakken abstained from the vote and all other Managers voted yes. The motion was approved.

Manager Roger Peterson offered the following motion:

                Move to adjourn the meeting.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

04.28.2014 Special Meeting Minutes

Shell Rock River Watershed Project

Special Meeting Minutes

April 28, 2014

Managers present: Clayton Petersen, Scott Erlandson, Dan DeBoer, Gary Pestorious, and Roger Peterson.

Managers absent: Al Bakken and Arthur Ludtke.

Chair Manager Clayton Petersen called the special meeting to order April 28, 2014, at 7:30 a.m., at the District office, 214 West Main Street, Albert Lea, Minnesota.

Administrator Behnke requested an addition to the agenda in regards to the Albert Lea Lake Dam Project.

Manager Erlandson offered the following motion:

                Move to accept the addition of the Albert Lea Lake Dam Project to the agenda.

Manager DeBoer seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Andy Henschel, Director of Field Operations, gave an update on the Albert Lea Lake Dam Project. The District has funding requests with the L-SOHC and the Dam Safety Program to cover the shortfall in funding of the project. The staff feels confident with funding sources to re-bid the project. The District will send the County Commissioners a status report on the project.

Andy Henschel discussed the 206 Army Corp of Engineers Albert Lea Lake Restoration Project. Maps were presented showing the wind fetch on the lake and how a string of islands would reduce the wind. They are working on the mapping of the best place to have the islands. The Corp was wondering about connecting the islands to land. Managers concerns were about connecting to private property. If the islands could be connected to State owned land it would be better.

Manager Clayton Petersen gave an update on the meetings that have been held with St. John’s Lutheran Community, about the road and easement proposals.

Manager Erlandson offered the following motion:

                Move to recessed to a closed session to discuss negotiations with St. John’s Lutheran Community about the easements, in compliance with Minn. Stat. 13D.05.

Manager DeBoer seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Managers went into closed session.

Manager Clayton Petersen re-opened the meeting.

Administrator Behnke gave a summary of the closed session: Easement options were discussed in detail on the road placement and the lake access point. Managers also discussed the potential in funding, by the District, for road development.

Managers requested a change in the regular meeting date to May 7, 2014 at 8:30 a.m.

Manager Erlandson offered the following motion:

                Move to have the May Regular Meeting moved to May 7, 2014 at 8:30 a.m.

Manager DeBoer seconded the motion.

After discussion, a vote was taken and the motion was approved.

Manager Erlandson offered the following motion:

                Move to adjourn the meeting.

Manager DeBoer seconded the motion.

After discussion, a vote was taken and the motion was approved.

04.08.2014 Minutes

Shell Rock River Watershed District

Regular Meeting Minutes

April 8, 2014

Managers Present: Clayton Petersen, Roger Peterson, Al Bakken, Scott Erlandson, Dan DeBoer, Arthur Ludtke, and Gary Pestorious

Managers absent: None

Manager Clayton Petersen called the regular meeting to order April 8, 2014 at 8:30 a.m., at the Albert Lea City Council Chambers, 221 East Clark Street, Albert Lea, Minnesota.

Manager DeBoer offered the following motion:

                Move to approve the March 10, 2014 Regular Meeting Minutes.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Ludtke offered the following motion:

                Move to approve the March 10, 2014 Annual Meeting Minutes.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Ludtke offered the following motion:

                Move to approve the March 25, 2014 Executive Meeting Minutes.

Manager Pestorious seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Pestorious offered the following motion:

                Move to approve the March 2014 Administrative Treasurer’s Report, subject to audit.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager DeBoer offered the following motion:

                Move to approve the March 2014 Non-Property Tax Treasurer’s Report, subject to audit.

Manager Bakken seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Susie Petersen, Lakes Foundation, with update on the following:

  • Anheuser Busch Grant Proposal for Albert Lea Lake project was submitted and we are waiting for response to the application.
  • Sales Tax Extension request made it into the Bill. The Bill should be up for a vote on Thursday.
  • Planning Annual Lake Clean-up.
  • Staff is considering hiring 2 Summer Interns this year. One intern has been hired, Courtney Christensen and the second intern is still under consideration.
  • Legislative pursuits are marching forward. Very optimistic about the progress of the projects, but nothing is a sure thing until the bills are signed.
    • Wedge Creek Restoration will be starting this fall
    • Goose Lake Fish Barrier will begin in October
    • TMDL due date is not yet set.

Administrator Behnke asked the Board to consider a motion to send out an RFP for the Water Management Plan Update.

Manager Pestorious offered the following motion:

Move to send out an RFP for the Water Management Plan Update.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was approved.

Administrator Behnke gave an update on the following:

Andy Henschel, Director of Field Operations, asked the Board to consider motion to approve Shell Rock and Nuda Townships for the 2014 Pollution Prevention Program. It is estimated that we will need $19,000 for the ISTS Cost Share Program.

Manager Roger Peterson made the following motion:

                Move to approve Shell Rock and Nuda Townships for the 2014 Pollution Prevention Program.

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was approved.

Manager Erlandson made the following motion:

                Move to approve $19,000 for the 2014 ISTS Cost Share Program.

Manager Roger Peterson seconded the motion.

After discussion, a vote was taken and the motion was approved.

Andy Henschel asked the Board to consider a motion to rebid the Albert Lea Lake Dam and Fish Barrier Project.

Manager Ludtke made the following motion:

                Move to approve rebid the Albert Lea Lake Dam and Fish Barrier Project.

Manager Pestorious seconded the motion.

After discussion, a vote was taken and the motion was approved.

Andy Henschel asked the Board to consider moving ahead with the Accelerated Phase 2 Plan for the Fountain Lake Restoration. Barr Engineering has a contract change order for $107,500. A draft report will be done by the end of April. The Board should consider having a workshop to review the draft report.

Manager Pestorious made the following motion:

                Move to approve moving ahead with Barr Engineering contract amendment for the Accelerated Phase 2 Engineering Plan for the Fountain Lake Restoration.

Manager DeBoer seconded the motion.

After discussion, a vote was taken and the motion was approved.

Andy Henschel gave an update on the following projects:

Manager DeBoer offered the following motion:

Move to approve the April 2014Administrative claims as follows:

Admin   - Shell Rock River Watershed District

Unpaid   Bill Detail

April   1, 2014

 

Al Bakken

     
   

Reg. Meetings

1.11 Regular Meetings

$               110.00

 
   

Spec. Meetings

1.12 Special Meetings

$               55.00

 
         

$             165.00

 

Gary Pestorious

     
   

Reg. Meetings

1.11 Regular Meetings

$               55.00

 
   

Spec. Meetings

1.12 Special Meetings

$               55.00

 
         

$             110.00

 

Arthur Ludtke

     
   

Reg. Meetings

1.11 Regular Meetings

$               165.00

 
   

Spec. Meetings

1.12 Special Meetings

$               275.00

 
         

$             440.00

 

Scott Erlandson

     
   

Reg. Meetings

1.11 Regular Meetings

$               110.00

 
   

Spec. Meetings

1.12 Special Meetings

$               55.00

 
         

$             165.00

 

Clayton Petersen

     
   

Reg. Meetings

1.11 Regular Meetings

$               110.00

 
   

Spec. Meetings

1.12 Special Meetings

$               110.00

 
         

$             220.00

 

Roger Peterson

     
   

Reg. Meetings

1.11 Regular Meetings

$               55.00

 
   

Spec. Meetings

1.12 Special Meetings

$               110.00

 
         

$             165.00

 

Dan DeBoer

     
   

Reg. Meetings

1.11 Regular Meetings

$               110.00

 
   

Spec. Meetings

1.12 Special Meetings

$               55.00

 
         

$             165.00

 

Brett Behnke

     
   

Mileage

2.21 Administrator Travel

$             1,128.32

 
         

$             1,128.32

 

Connie Enestvedt

   
   

Supplies

4.11 Office Supplies

$               40.67

 
   

Staff Travel

2.32 Staff Travel

$               19.98

 
         

$               60.65

 

Jerad Stricker

     
   

Mileage

2.22 Mileage

$               200.91

 
         

$             200.91

 

Andy Henschel

     
   

Mileage

2.22 Mileage

$               765.35

 
         

$             765.35

 

Verizon Wireless

     
   

Cell Phone Service

4.21 Telephone & Internet

$               466.41

 
         

$             466.41

 

Wells Fargo

   
   

Project Expenses

7.45 Reimbursable Sales Tax   Expense

$               48.42

 
   

Membership Fee

3.21 Educational Organization

$               320.00

 
   

Postage

4.31 Postage

$               115.99

 
   

Legislative Meetings

4.62 Legislative Meeting

$             2,504.36

 
   

Office Supplies

4.11 Office Supplies

$               40.34

 
   

Miscellaneous

4.71 Undesignated

$               64.40

 
   

Office Equipment

4.41 Office Equipment

$               133.99

 
         

$             3,227.50

 

Alliant Energy

   
   

Utilities

4.51 Utilities/Facility

$               452.01

 
         

$             452.01

 

Culligan

   
   

Water Service

6.21 Lease

$               35.06

 
       

   

$               35.06

 

Tri-State Business Machines

   
   

Inv# 276475

6.21 Lease

$               142.36

 
         

$             142.36

 

Great America Leasing Co.

   
   

Dec Lease

6.21 Lease

$               158.57

 
         

$             158.57

 

Four Seasons Coffee Service

   
   

Inv# 606910

4.11 Office Supplies

$               127.65

 
         

$             127.65

 

Freeborn Co

   
   

Inv# 14-001

4.41 Equipment

$               79.98

 
         

$               79.98

 

Quill

   
   

Inv# 1465219

4.11 Office Supplies

$               26.11

 
   

Inv# 1402472

4.11 Office Supplies

$               172.53

 
         

$             198.64

 

The Albert Lea Tribune

   
   

Subscription

7.41 Public Affairs

$               183.00

 
   

Inv# 54627

7.41 Public Affairs

$               344.00

 
         

$             527.00

 

Samantha Stadheim Cleaning

   
   

Cleaning Services

4.71 Undesignated

$               400.00

 
       

   

$             400.00

       

TOTAL

$9,400.41

               

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Ludtke offered the following motion:

                Move to approve the April 2014 Non-Property Tax claims as follows:

Sales   Tax - Shell Rock River Watershed District

Unpaid   Bill Detail

April   1, 2014

.

         
 

Alliant Energy

   
   

Acct# 2002294010501

404 Subwatershed Project

$                 69.39

 
   

Acct# 2002242024405

404 Subwatershed Project

$                 23.89

 
   

Acct #2002402134501

404 Subwatershed Project

$                 21.83

 
   

Acct# 2002360124501

404 Subwatershed Project

$                 50.57

 
         

$                 165.68

 

Century Link

     
   

Statement

404 Subwatershed Project

$                 59.80

 
   

Statement

404 Subwatershed Project

$                 60.99

 
   

Statement

404 Subwatershed Project

$                 64.40

 
         

$                 185.19

 

Peterson, Savelkoul, Kolker, Haedt   & Benda

   
   

Statement 11

501 Dredging

$               297.00

 
         

$                 297.00

 

Barr Engineering

   
   

23240018.00-47

402 Subwatershed Project

$               668.00

 
   

23240018.01-31

602 Water Monitoring

$             5,171.50

 
         

$             5,839.50

 

McGhie & Betts

   
   

Inv# 5

402 Subwatershed Project

$               723.00

 
   

Inv#4

402 Subwatershed Project

$               327.50

 
   

Inv# 5

302 Storm Water Management

$             1,150.00

 
         

$             2,200.50

           
 

Tech Sales

   
   

Inv# 318517

607 Water Monitoring

$               501.14

 
         

$                 501.14

 

Conservation Strategies

   
   

Feb Statement

406 Subwatershed Project

$             4,874.58

 
         

$             4,874.58

 

Ag Leader

   
   

Maintenance Fee

407 Subwatershed Project

$               162.20

 
         

$                 162.20

 

City of Albert Lea

   
   

Community News

406 Subwatershed Project

$               813.93

 
         

$                 813.93

 

Thompson Sanitation, Inc.

   
   

Inv# 10837

404 Subwatershed Project

$                 53.07

 
         

$                 53.07

 

KATE

   
   

Aeration Notices

406 Subwatershed Project

$               299.00

 
         

$                 299.00

 

Susie Petersen

   
   

Reimbursement

506 Dredging

$               192.00

 
         

$                 192.00

 

Litho Printing

   
   

Inv# 55402

604 Water Monitoring

$               786.98

 
         

$                 786.98

 

In-Situ

   
   

Maintenance

607 Water Monitoring

$               247.94

 
         

$                 247.94

 

McMartin Electric, Inc.

   
   

Inv# 140333

405 Subwatershed Project

$               350.00

 
   

Inv# 140120

407 Subwatershed Project

$               240.00

 
         

$                 590.00

 

Freeborn County Environmental   Services

   
   

Community News

406 Subwatershed Project

$               538.42

 
         

$                 538.42

 

Cavalier Coaches

   
   

Inv# 3538

506 Dredging

$               450.00

 
         

$                 450.00

 

Sewer Compliance Cost Share   Program

   
   

Donna Palmer

704 Rural Sewage Mgmt.

$               100.00

 
   

Mike Sanderson

704 Rural Sewage Mgmt.

$               100.00

 
   

Bill Sanderson

704 Rural Sewage Mgmt.

$               100.00

 
         

$                 300.00

           
       

TOTAL

$           18,497.13

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Pestorious offered the following motion:

                Move to approve the 2014 2nd Qtr Transfer as follows:

1. 2014 1st Qtr. Reimbursement to   Administration account from Non Property tax account

       
 

Account   in

Amount

Account   transferred to

Technician Wages

1.23

$3,436.81

702

Technician Wages

1.23

$2,187.06

102

Technician Wages

1.23

$8,377.36

302

Technician Wages

1.23

$4,686.56

502

Technician Wages

1.23

$7,153.84

602

Administrator Wages

1.21

$1,405.49

102

Administrator Wages

1.21

$7,027.43

402

Administrator Wages

1.21

$5,621.94

502

Secretary Wages

1.22

$451.65

102

Secretary Wages

1.22

$451.65

402

Secretary Wages

1.22

$1,806.60

602

Secretary Wages

1.22

$1,806.60

702

Financial Clerk Wages

1.26

$1,076.87

102

Financial Clerk Wages

1.26

$3,230.60

402

Financial Clerk Wages

1.26

$1,076.87

602

Employer SS & Med

1.31

$391.76

102

Employer SS & Med.

1.31

$640.87

302

Employer SS & Med.

1.31

$819.29

402

Employer SS & Med.

1.31

$788.60

502

Employer SS & Med.

1.31

$767.85

602

Employer SS & Med.

1.31

$401.12

702

Health Ins

1.32

$775.20

102

Health Ins

1.32

$1,368.00

402

Health Ins

1.32

$1,459.20

302

Health Ins

1.32

$1,140.00

502

Health Ins

1.32

$2,280.00

602

Health Ins

1.32

$957.60

702

PERA

1.34

$349.86

102

PERA

1.34

$586.42

302

PERA

1.34

$723.83

402

PERA

1.34

$721.59

502

PERA

1.34

$694.00

602

PERA

1.34

$367.04

702

Administrator Mileage

2.21

$129.87

102

Administrator Mileage

2.21

$649.35

402

Administrator Mileage

2.21

$519.48

502

Technician Mileage

2.22

$202.10

102

Technician Mileage

2.22

$633.33

302

Technician Mileage

2.22

$433.07

502

Technician Mileage

2.22

$317.58

702

Technician Mileage

2.22

$332.56

602

County Technician

5.62

$11,544.00

402

Dredging Meeting Supplies

7.45

$344.11

206

Tools for Shop

7.45

$893.95

405

Project Maintenance Supplies

7.45

$83.87

407

TOTAL

 

$81,112.80

 

Manager Bakken seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Pestorious offered the following motion:

                Move to adjourn the meeting.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

March 25, 2014 Executive Committee Minutes

Shell Rock River Watershed District

Executive Committee Meeting

March 25, 2014

 

 

Present: Arthur Ludtke, Al Bakken, Scott Erlandson, Clayton Petersen, Roger Peterson and Gary Pestorious

Absent: Dan DeBoer

 

Manager Clayton Petersen called the Executive Committee Meeting to order March 25, 2014, at 1 p.m., at the Shell Rock River Watershed District Office, 214 West Main Street, Albert Lea, Minnesota.

 

Items for discussion:

  • Albert Lea Lake Dam and Fish Barrier; Andy gave an update. Staff is working on additional funds to cover the shortfall.
  • Ehlers Financial: Shelly Eldridge, CIPFA, gave a presentation how they could help the District fund our projects. Bonding process takes 8 months to actually get the money. Several options were discussed.
  • Fountain Lake Restoration Project Design: It is in the House Bonding Bill but needs to be added to the Senate Bill yet. Engineering costs are exceeding the contracted amount and an amendment will be needed for that contract. The proposed contract amendment will be considered at the next meeting.
  • Discuss Stables Project: Andy gave an update on the project.
  • The District’s Water Management Plan will need to be updated. BWSR requires plan be updated every 10 years. A RFP will be made to Engineers to bid on the project.

 

Manager Ludtke offered the following motion:

                Move to recess the meeting for a closed session for Attorney/Client discussion.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the meeting was recessed.

 

Manager Erlandson offered the following motion:      

                Move to re-open the meeting.

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was approved.

 

In summary of the closed meeting, Managers approved the response to the State Auditor.

 

Manager Ludtke offered the following motion:

                Move to adjourn the meeting.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was approved.