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March 25, 2014 Executive Committee Minutes

Shell Rock River Watershed District

Executive Committee Meeting

March 25, 2014

 

 

Present: Arthur Ludtke, Al Bakken, Scott Erlandson, Clayton Petersen, Roger Peterson and Gary Pestorious

Absent: Dan DeBoer

 

Manager Clayton Petersen called the Executive Committee Meeting to order March 25, 2014, at 1 p.m., at the Shell Rock River Watershed District Office, 214 West Main Street, Albert Lea, Minnesota.

 

Items for discussion:

  • Albert Lea Lake Dam and Fish Barrier; Andy gave an update. Staff is working on additional funds to cover the shortfall.
  • Ehlers Financial: Shelly Eldridge, CIPFA, gave a presentation how they could help the District fund our projects. Bonding process takes 8 months to actually get the money. Several options were discussed.
  • Fountain Lake Restoration Project Design: It is in the House Bonding Bill but needs to be added to the Senate Bill yet. Engineering costs are exceeding the contracted amount and an amendment will be needed for that contract. The proposed contract amendment will be considered at the next meeting.
  • Discuss Stables Project: Andy gave an update on the project.
  • The District’s Water Management Plan will need to be updated. BWSR requires plan be updated every 10 years. A RFP will be made to Engineers to bid on the project.

 

Manager Ludtke offered the following motion:

                Move to recess the meeting for a closed session for Attorney/Client discussion.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the meeting was recessed.

 

Manager Erlandson offered the following motion:      

                Move to re-open the meeting.

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was approved.

 

In summary of the closed meeting, Managers approved the response to the State Auditor.

 

Manager Ludtke offered the following motion:

                Move to adjourn the meeting.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was approved.

March 10, 2014 Regular Meeting Minutes

Shell Rock River Watershed District

Regular Meeting Minutes

March 10, 2014

 

 

Managers Present: Clayton Petersen, Arthur Ludtke, Roger Peterson, and Dan DeBoer

 

Managers Absent: Gary Pestorious, Scott Erlandson, and Al Bakken

 

Chair Manager Clayton Petersen opened the Regular Meeting to order March 10, 2014 at 6:30 p.m., at the Freeborn County Government Center, 411 S. Broadway, Albert Lea, Minnesota.

 

The Board was presented with the February 11, 2014 Regular Meeting Minutes.

 

Manager DeBoer offered the following motion:

                Move to approve the February 11, 2014 Regular Meeting Minutes.

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Manager Ludtke offered the following motion:

                Move to approve the February 2014 Administrative Treasurers Report, subject to audit.

Manager DeBoer seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Manager DeBoer offered the following motion:

                Move to approve the February 2013 Non-Property Tax Treasurer’s Report, subject to audit.

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Laura Lunde was present with a Lakes Foundation of Albert Lea Committee update. Here to ask the Board to consider the resolution 2014-03

 

Manager DeBoer offered the following Resolution:

                Move to approve Resolution 2014-03 Request for Local Option Sales Tax Extension.

Manager Peterson seconded the motion.

After discussion, a roll call vote was taken:

Manager DeBoer                             Yes

Manager Ludtke                               Yes

Manager Roger Peterson             Yes

Manager Clayton Petersen          Yes

The resolution was approved.

 

Manager Clayton Petersen gave an update on the meeting between the City of Albert Lea and the District: Manager DeBoer and Manager Clayton Petersen had a meeting with the City on the request for a Sales Tax Extension. The City would like more communication; so a quarterly meeting will be set-up to keep the communications open.

 

Manager DeBoer offered the following motion:

                Move to approve a Quarterly Meeting between District, City of Albert Lea and Freeborn County.

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Administrator Behnke gave update on the following:

Legislative update: The District has a meeting at the State Capital in regards to the request for a Local Option Sales Tax Extension, L-SHOC to request additional funding for the Albert Lea Lake Dam Project, and Bonding request for Fountain Lake Restoration.

 

Management plan update; BWSR requires the District Water Management Plan to be updated every 10 years. There must be a least 2 Managers on the committee with staff to make the updates.

 

Andy Henschel, Director of Field Operations, gave an update on the projects: all permits are in hand for the Albert Lea Lake Dam, Goose Lake Fish Barrier and Wedge Creek Restoration. These projects will be starting this year.

 

Manager Ludtke offered the following motion:

                Move to approve the March 2014 Administrative Claims as follows:

Admin   - Shell Rock River Watershed District

Unpaid   Bill Detail

March   4, 2014

 

Brett Behnke

     
   

Mileage

2.21 Administrator Travel

$               842.49

 
         

$             842.49

 

Connie Enestvedt

   
   

Staff Travel

2.32 Staff Travel

$               13.88

 
         

$               13.88

 

Jerad Stricker

     
   

Mileage

2.22 Mileage

$               250.86

 
         

$             250.86

 

Andy Henschel

     
   

Mileage

2.22 Mileage

$               878.01

 
         

$             878.01

 

Verizon Wireless

     
   

Cell Phone Service

4.21 Telephone & Internet

$               474.92

 
         

$             474.92

 

Wells Fargo

   
   

Project Expenses

7.45 Reimbursable Sales Tax   Expense

$               770.13

 
   

Flowers

7.41 Public Affairs

$               29.99

 
   

Postage

4.31 Postage

$               115.99

 
   

Meeting Expense

4.61 Meeting Expense

$               108.86

 
   

Office Supplies

4.11 Office Supplies

$               84.83

 
   

Security Program

4.42 Software

$               37.40

 
   

Office Equipment

4.41 Office Equipment

$               52.07

 
         

$             1,199.27

 

Alliant Energy

   
   

Utilities

4.51 Utilities/Facility

$               416.58

 
         

$             416.58

 

Culligan

   
   

Water Service

6.21 Lease

$               35.06

 
       

   

$               35.06

 

Tri-State Business Machines

   
   

Inv# 276475

6.21 Lease

$               142.36

 
         

$             142.36

 

Great America Leasing Co.

   
   

Dec Lease

6.21 Lease

$               158.57

 
         

$             158.57

 

Peterson, Savelkoul, Kolker,   Haedt, and Benda

   
   

Statement 6

5.31 Legal Representation

$               49.50

 
         

$               49.50

 

MAWD

   
   

Dues

3.11 MAWD Dues

$             2,741.27

 
         

$             2,741.27

 

Four Seasons Coffee Service

   
   

Inv# 606910

4.11 Office Supplies

$               164.55

 
         

$             164.55

 

Western Dredging Association

   
   

Membership Fee

3.21 Educational Organization

$               150.00

 
         

$             150.00

 

Outdoor News

   
   

Subscription Renewal

3.21 Educational Organization

$               36.00

 
         

$               36.00

 

Freeborn Co

   
   

Inv# 119

4.51 Utilities/Facility

$           11,544.00

 
         

$           11,544.00

 

PNGroup, LLC

     
   

Inv# 1963

4.42 Software

$               96.64

 
         

$               96.64

 

System Services/BidGetters

   
   

Inv# 253

4.41 Office Equipment

$             2,899.11

 
         

$             2,899.11

 

Trophy Showcase

   
   

Inv# 47944

7.41 Public Affairs

$               109.42

 
         

$             109.42

 

The Albert Lea Tribune

   
   

Chamber Ad

7.41 Public Affairs

$               45.00

 
   

Ads 45108 & 45111

5.41 Legal Notices

$               128.16

 
         

$             173.16

 

Samantha Stadheim Cleaning

   
   

Cleaning Services

4.71 Undesignated

$            
 
400.00

 
       

   

$             400.00

       

TOTAL

$22,775.65

 

Manager Roger Peterson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Manager DeBoer offered the following motion:

                Move to approve the March 2014 Non-Property Tax claims as follows:

Sales   Tax - Shell Rock River Watershed District

Unpaid   Bill Detail

March   4, 2014

.

         
 

 

Alliant Energy

   
   

Acct# 2002294010501

404 Subwatershed Project

$                   2.99

 
   

Acct# 2002242024405

404 Subwatershed Project

$                 22.33

 
   

Acct# 2002360124501

404 Subwatershed Project

$                 55.09

 
         

$                 80.41

 

Century Link

     
   

Statement

404 Subwatershed Project

$                 60.38

 
   

Statement

404 Subwatershed Project

$                 59.25

 
   

Statement

404 Subwatershed Project

$                 63.90

 
         

$                 183.53

 

Peterson, Savelkoul, Kolker, Haedt   & Benda

   
   

Statement 10

401 Subwatershed Project

$               990.15

 
   

Statement 2

401 Subwatershed Project

$                 32.00

 
   

Statement 2

401 Subwatershed Project

$                 19.00

 
   

Statement 1

401 Subwatershed Project

$               957.00

 
   

Statement 5

501 Dredging

$                 33.00

 
   

Statement 23

301 Storm Water Management

$                   1.56

 
   

Statement 80

401 Subwatershed Project

$               313.50

 
   

Statement 16

401 Subwatershed Project

$             3,465.00

 
   

Statement 26

401 Subwatershed Project

$               247.50

 
   

Statement 25

501 Dredging

$             1,584.00

 
   

Statement 15

601 Water Monitoring

$                 66.00

 
   

Statement 15

401 Subwatershed Project

$               462.00

 
   

Statement 7

401 Subwatershed Project

$                 66.00

 
   

Statement 13

201 Albert Lea Dam

$             3,753.75

 
         

$             11,990.46

 

Albert Lea Community Education

   
   

Inv# 3199

406 Subwatershed Project

$             5,000.00

 
         

$             5,000.00

 

Conservation Strategies

   
   

Feb Statement

406 Subwatershed Project

$             2,453.33

 
         

$             2,453.33

 

Recycling Association of MN

   
   

Inv# 3088

404 Subwatershed Project

$                 63.90

 
         

$                 63.90

 

City of Albert Lea

   
   

Community News

406 Subwatershed Project

$             1,687.77

 
         

$             1,687.77

 

Thompson Sanitation, Inc.

   
   

Inv# 10837

404 Subwatershed Project

$               110.99

 
         

$                 110.99

 

State Hygienic Laboratory

   
   

Inv# 32199

503 Dredging Studies

$             1,896.00

 
         

$             1,896.00

 

KATE

   
   

Aeration Notices

406 Subwatershed Project

$               960.00

 
         

$                 960.00

 

Albert Lea - Freeborn County   Chamber

   
   

Inv# 14094

506 Dredging

$                 95.00

 
         

$                 95.00

 

Overhead Door Co. of Albert Lea

   
   

Inv# 44951-000

407 Subwatershed Project

$                 90.00

 
         

$                 90.00

 

Northstar Powersports

   
   

Maintenance

407 Subwatershed Project

$                 50.46

 
         

$                 50.46

 

Power 96

   
   

Aeration Notices

406 Subwatershed Project

$               240.00

 
         

$                 240.00

 

Total Choice Shipping

   
   

Inv# 87486

504 Dredging

$                   9.07

 
         

$                   9.07

 

The Albert Lea Tribune

   
   

UTV Ad

406 Subwatershed Project

$                 83.98

 
         

$                 83.98

 

Sewer Compliance Cost Share   Program

   
   

Gary Harty

704 Rural Sewage Mgmt.

$               100.00

 
   

Kim Meyer

704 Rural Sewage Mgmt.

$               100.00

 
         

$                 200.00

           
       

TOTAL

$           25,194.90

Manager Roger Peterson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Manager Roger Peterson offered the following motion:

                Move to approve adjourning the meeting.

Manager DeBoer seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Meeting was adjourned at 7:03 p.m.

 

 

March 10, 2014 Annual Meeting Minutes

Shell Rock River Watershed District

Annual Meeting

March 10, 2014

 

Managers present: Clayton Petersen, Roger Peterson, Dan DeBoer and Arthur Ludtke.

 

Managers absent: Gary Pestorious, Al Bakken and Scott Erlandson.

 

Chair Manager Clayton Petersen called the Annual meeting to order March 10, 2014 at 7:05 p.m., at the Freeborn County Government Center, 411 S Broadway, Albert Lea, Minnesota.

 

Introduction of the Board of Managers:

Clayton Petersen, Chairman

Dan DeBoer, Vice-Chairman

Gary Pestorious, Treasurer

Art Ludtke, Secretary

Roger Peterson

Alan Bakken

Scott Erlandson

 

Chair Manager Clayton Peterson recognized the 2014 Advisory Committee Members

                                Bill Howe, Chair

                                Mike Lee

                                Dave Villarreal

                                Neal Gjersvik

                                Mark Schaetzke

                                Richard Hoffman

Phil Wacholz

 

Chair Manager Clayton Peterson introduced the SRRWD Staff:

Administrator: Brett Behnke

Director of Field Operations: Andy Henschel

Conservation Technician: Jerad Stricker

Office Manager: Connie Enestvedt

Financial Clerk/Recording Secretary: Carmen Christensen

 

Chair Manager Clayton Petersen announced the consultants:

                                Barr Engineering: Steve Klein

                                Hill, Larson, Benda: Auditor Andrew Bernau

                                Jones, Haugh & Smith

                                Lobbyist: Judy Erickson

                                McGhie & Betts Environmental Services

                                Peterson, Savelkoul, Kolker, Haedt & Benda, LTD.: Matt Benda

                                Security Insurance: Larry Peterson

 

The Shell Rock River Watershed District recognized the Rural and Urban Conservationist as follows:

 

  • Rural Conservationist – Marlowe Wangen – a crop farmer with many conservation practices in use on his farm
  • Urban Conservationists – Jeff Elseth, Green Lea Golf Course, for his co-operation with the District on the Goose Lake Fish Barrier Project.

 

Administrator Behnke reviewed the 2013 budget, revenues and expenditures as outlined in the Shell Rock River Watershed District Annual Report for 2013.

 

Administrator Behnke gave update on audit. It is in process and should be done in July.

 

Administrator Behnke gave an overview of the District’s assets.

 

Andy Henschel gave highlight of 2013 projects that were worked on:

  • Water Monitoring Program- reviewed the water monitoring report and fact sheets.
  • Albert Lea Dam and Fish Barrier Project: the permitting phase is complete.
  • Wedge Creek Restoration Reaches 2 & 4
  • Finished Freeman Township for the ISTS Pollution Prevention Program
  • Pursuit of grant funding for Albert Lea Lake Dam/Fish Barrier and Goose Lake Fish Barrier

 

Administrator Behnke gave an overview of our insurance coverage:

The Cincinnati Insurance Company, Officer Liability Policy

State Fund Mutual Companies, Workers’ Compensation and Employer’s Liability Insurance Policy

 

Administrator Behnke reviewed the work plan for 2013 as follows:

  • Stables Area Flood Mitigation Project
  • Cost Share Program
  • Dredging Pursuits – Fountain Lake Restoration Plan
  • ISTS Program
  • Water Monitoring
  • Wedge Creek Restoration
  • TMDL Implementation Plan

 

Administrator Behnke reviewed the work plan for 2014 as follows:

  • Albert Lea Lake Dam and Fish Barrier
  • Goose Lake Fish Barrier
  • Wedge Creek Reaches 1&5
  • Stables Area Flood Mitigation Project
  • Fountain Lake Restoration Plan – Dredging pursuits
  • ISTS Program
  • Water Monitoring
  • White Lake Management Plan
  • Erosion Control
  • Rain Garden Education
  • Update the Districts Management Plan
  • Securing grants
  • Wetland completion on the Country Club site

 

 

Harold Kamrath, 326 Glen Rd, Albert Lea, stated concerns about Shell Rock River Watershed Projects.

 

Manger Ludtke offered the following motion:

                Move to adjourn the meeting.

Manager DeBoer seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Chair Manager Clayton Petersen adjourned the meeting at 7:39 p.m.

 

February 11, 2014 Minutes

Shell Rock River Watershed District

Regular Meeting Minutes

February 11, 2014

 

Managers Present: Arthur Ludtke, Gary Pestorious, Clayton Petersen, Scott Erlandson, and Al Bakken

 

Managers Absent: Roger Peterson and Dan DeBoer

 

Manager Clayton Petersen called the regular meeting to order February 11, 2014 at 8:30 a.m., at the Albert Lea City Council Chambers, 221 East Clark Street, Albert Lea, Minnesota.

 

Manager Erlandson offered the following motion:

                Move to approve the January 14, 2014 Regular Meeting Minutes.

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

. Manager Ludtke offered the following motion:

                Move to approve the January 2014 Administrative Treasurer’s Report, subject to audit.

Manager Pestorious seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Manager Pestorious offered the following motion:

                Move to approve the January 2014 Non-Property Tax Treasurer’s Report, subject to audit.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Administrator Behnke asked the Board to consider a date change for the March Annual Meeting. The new date would be March 10, 2014 Regular Meeting at 6:30 p.m. and Annual Meeting at 7 p.m.

 

Manager Bakken offered the following motion:

Move to set the meetings for March 10, 2014 Regular Meeting at 6:30 p.m. and Annual Meeting at 7 p.m.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was approved.

 

Andy Henschel, Director of Field Operations, discussed the following:

 

  • Rain Barrel purchase: Jerad had information on the barrels and a price quote of $62.00 each. Staff is requesting a purchase of 100 rain barrels
  • The sale of the UTV- Put out ad for bids on the UTV. 5576
  • Legislative update: We will be making a few trips to meet with the Legislature to promote out bonding request for dredging and a couple of other projects. Any Managers that would like to go along to any of the meeting; it would help show the support from our Board.

 

Manager Pestorious made the following motion:

                Move to approve the purchase of 100 rain barrels, at a cost of $62.00 each.

Manager Ludtke seconded the motion

After discussion, a vote was taken and the motion was approved

 

Laura Lunde, Lakes Foundation, with update on the following

  • Anheuser Busch Grant for Albert Lea Lake has a March 1st due date. It has been discussed that 4 critical areas be address in the project; the areas are access, restoration, amenities and promotion of the project. They are working on getting the information need to submit project request.
  • Began creating a website for the foundation

 

 

Andy Henschel, Director of Field Operations, asked the Board to consider Nunda & Shell Rock Townships as the 2014 Pollution Prevention Program. There will be 180 letters sent out. This will complete the Pollution Prevention Program

 

Andy Henschel gave an update on the following projects:

  • There is a major fish kill in our lakes. Pickerel Lake most the fish are gone. Albert Lea oxygen is only good in channel and fish are piling up there. Aerators have been shut off to try for a complete rough fish kill on Albert Lea Lake. There has been 80,000 lbs of carp taken out of the channel. Fountain Lake oxygen level is looking good.
    • 206 Ecosystem Restoration Project: Staff met with Corp of Engineers last Tuesday. The project is moving along well. The Feasibility Study Report should be finalized in the spring of 2015.
    • Albert Lea Lake Dam: The District staff has been talking with L-SOHC staff for additional funding for the project. District will consider asking the Freeborn County Board, to consider putting in $250,000, to help with shortfall.
    • Fountain Lake Dredging- bonding request is in process for this year.

 

Lucas Johnson, Albert Lea, had some questions. Why don’t you do reclamation on Pickerel Lake to kill the bullheads that are there? Answer: We have already treated the lake once and the bullheads survived. To get permits now would be difficult. Treating the lake now, due to lack of water movement, it would not be effective as a fall application. Why not have aerators in the channel? Answer: Public safety is why that area was not used.

 

Bill Thompson, MPCA, gave an update on the TMDL project.

 

Manager Ludtke gave an update for advisory committee; they are working on a Water Trail Project and discuss a multi-use dock on Bridge Avenue.

 

Manager Bakken offered the following motion:

Move to approve the February 2014Administrative claims as follows:

Admin   - Shell Rock River Watershed District

Unpaid   Bill Detail

February 4,2014

 

Brett Behnke

     
   

Mileage

2.21 Administrator Travel

$               889.11

 
         

$             889.11

 

Carmen Christensen

     
   

Office Supplies

4.11 Office Supplies

$               35.54

 
   

Mileage

2.32 Staff Travel

$                 2.78

 
         

$               38.32

 

Connie Enestvedt

   
   

Staff Travel

2.32 Staff Travel

$               43.85

 
         

$               43.85

 

Jerad Stricker

     
   

Mileage

2.22 Mileage

$               224.22

 
   

Project Expenses

7.45 Reimbursable Sales Tax   Expense

$               83.87

 
         

$             308.09

 

Andy Henschel

     
   

Mileage

2.22 Mileage

$               565.55

 
         

$             565.55

 

Verizon Wireless

     
   

Cell Phone Service

4.21 Telephone & Internet

$               846.95

 
         

$             846.95

 

Wells Fargo

   
   

Project Expenses

7.45 Reimbursable Sales Tax   Expense

$               467.93

 
   

Seminar Rooms

2.42 Seminar Room

$               126.19

 
   

Seminar Meal

2.43 Seminar Meals

$               24.24

 
   

Postage

4.31 Postage

$               68.76

 
   

Meeting Expense

4.61 Meeting Expense

$               145.18

 
   

Office Supplies

4.11 Office Supplies

$               80.00

 
   

Misc

5.21 Bank Charges

$               17.05

 
   

Office Equipment

4.41 Office Equipment

$               48.29

 
         

$             977.64

 

Alliant Energy

   
   

Utilities

4.51 Utilities/Facility

$               443.39

 
         

$             443.39

 

Culligan

   
   

Water Service

6.21 Lease

$               35.06

 
       

   

$               35.06

 

Tri-State Business Machines

   
   

Inv# 276475

6.21 Lease

$               142.36

 
         

$             142.36

 

Great America Leasing Co.

   
   

Dec Lease

6.21 Lease

$               158.57

 
         

$             158.57

 

Litho Printing

   
   

Utilities

4.51 Utilities/Facility

$               467.17

 
         

$             467.17

 

Four Seasons Coffee Service

   
   

Inv# 606910

4.11 Office Supplies

$               90.75

 
         

$               90.75

 

Quill

   
   

Inv# 8442601

4.11 Office Supplies

$               102.93

 
         

$             102.93

 

Peterson, Savelkoul, Kolker,   Haedt, and Benda

   
   

Statement 14

5.31 Legal Representation

$               148.50

 
         

$             148.50

 

Cincinnati Insurance

   
   

Insurance fee

5.51 Bonding/Insurance

$             4,863.00

 
         

$             4,863.00

 

Samantha Stadheim Cleaning

   
   

Cleaning Services

4.71 Undesignated

$               400.00

 
       

   

$             400.00

       

TOTAL

$10,521.24

               

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Manager Bakken offered the following motion:

                Move to approve the February 2014 Non-Property Tax claims as follows:

Sales   Tax - Shell Rock River Watershed District

Unpaid   Bill Detail

February   4, 2014

.

         
 

Alliant Energy

   
   

Acct #2002402134501

404 Subwatershed Project

$               159.12

 
   

Acct# 2002294010501

404 Subwatershed Project

$               111.81

 
   

Acct# 2002242024405

404 Subwatershed Project

$                 29.48

 
   

Acct# 2002360124501

404 Subwatershed Project

$                 63.25

 
         

$                 363.66

 

Century Link

     
   

Statement

404 Subwatershed Project

$                 60.24

 
   

Statement

404 Subwatershed Project

$                 59.51

 
   

Statement

404 Subwatershed Project

$                 63.96

 
         

$                 183.71

 

McGhie & Betts

   
   

Inv # 4

102 Erosion and Water Control

$               604.00

 
         

$                 604.00

 

Barr Engineering

   
   

General Services

402 Subwatershed Project

$                 92.50

 
   

Grant App.

402 Subwatershed Project

$                 90.00

 
   

TMDL

602 Water Monitoring

$             1,387.00

 
   

TMDL

602 Water Monitoring

$                 47.50

 
   

Stables Area Project

302 Storm Water Management

$             1,623.50

 
   

Stables Area Project

302 Storm Water Management

$             3,236.00

 
   

Fountain Lake Restoration

502 Dredging

$             35,090.98

 
   

Albert Lea Lake Dam and FB

202 Albert Lea Dam

$             7,203.62

 
         

$             48,771.10

 

Peterson, Savelkoul, Kolker, Haedt   & Benda

   
   

Statement 10

301 Storm Water Management

$                   4.50

 
   

Statement 79

401 Subwatershed Project

$               330.00

 
   

Statement 13

201 Albert Lea Dam

$               874.65

 
         

$             1,209.15

 

Fleet Farm Supply

   
   

Supplies

407 Subwatershed Project

$                 10.73

 
   

Supplies

405 Subwatershed Project

$                 97.48

 
         

$                 108.21

 

Country Inn and Suites

   
   

Inv# 4315

406 Subwatershed Project

$                 90.51

 
         

$                 90.51

 

Conservation Strategies

   
   

Nov Statement

406 Subwatershed Project

$             2,517.83

 
         

$             2,517.83

 

Alden Advance

   
   

Ad

404 Subwatershed Project

$                 53.14

 
         

$                 53.14

 

Thompson Sanitation, Inc.

   
   

Inv# 10837

404 Subwatershed Project

$                 45.00

 
         

$                 45.00

 

McMartin Electric

   
   

Inv# 140140

404 Subwatershed Projects

$               160.00

 
         

$                 160.00

 

Patton, Hoversten, and Berg

   
   

Legal Judgment

304 Storm Water Management

$               800.00

 
         

$                 800.00

 

Smith-Root Inc

   
   

Inv# 37497

407 Subwatershed Project

$             3,500.00

 
         

$             3,500.00

 

Thermo King

   
   

Trailer

405 Subwatershed

$             7,945.25

 
         

$             7,945.25

 

Sewer Compliance Cost Share   Program

   
   

Mike Wegner (2)

704 Rural Sewage Mgmt.

$               200.00

 
         

$                 200.00

           
       

TOTAL

$           66,551.56

 

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Manager Bakken offered the following motion:

                Move to adjourn the meeting.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

 

January 14, 2014 Minutes

Shell Rock River Watershed District

Regular Meeting Minutes

January 14, 2014

 

Managers Present: Al Bakken, Dan DeBoer, Arthur Ludtke, Scott Erlandson

 

Managers Absent: Gary Pestorious, Roger Peterson, and Clayton Petersen

 

Vice-Chair Manger DeBoer called the regular meeting to order January 14, 2014 at 8:30 a.m., at the Albert Lea City Council Chambers, 221 East Clark Street, Albert Lea, Minnesota.

 

Manager Erlandson offered the following motion:

                Move to approve the December 10, 2013 Regular Meeting Minutes.

Manager Bakken seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Manager Ludtke offered the following motion:

                Move to approve the December 6, 2013 Personnel Committee Minutes.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Manager Ludtke offered the following motion:

                Move to approve the December 2013 Administrative Treasurer’s Report, subject to audit.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Manager Bakken offered the following motion:

                Move to approve the December 2013 Non-Property Tax Treasurer’s Report, subject to audit.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Administrator Behnke asked the Board to set the March Annual Meeting. It was suggested March 13, 2014 Regular Meeting at 6:30 p.m. and Annual Meeting at 7 p.m.

 

Manager Bakken offered the following motion:

Move to set the meetings for March 13, 2014 Regular Meeting at 6:30 p.m. and Annual Meeting at 7 p.m.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was approved.

 

Administrator Behnke asked the Board to consider a motion to approve contract for audit with Hill, Larson, Walth and Benda.

 

Manager Ludtke offered the following motion:

                Move to approve the contract with Hill Larson, Walth and Benda, for the Audit.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Administrator Behnke discussed the sale of the UTV. An ad will be put in the paper to sell the UTV.

 

Andy Henschel, Director of Field Operations, asked the Board to consider Resolution 2014-01 Conservation Partners Legacy Grant

 

Manager Ludtke offered the following Resolution 2014-01:

                Move to approve the resolution as follows:

RESOLUTION 2014-01

Conservation Partners Legacy Grant

 

BE IT RESOLVED that the Shell Rock River Watershed District act as the legal sponsor for the Conservation Partners Legacy Grant for Wedge Creek Reaches 1 and 6. The Grant agreement number will be determined in the future.

 

BE IT FURTHER REOLVED that the Shell Rock River Watershed District has the financial capability to ensure adequate completion of the project and certifies that it will comply with all applicable laws and regulations as stated in the grant agreement.

 

NOW, THEREFORE BE IT RESOLVED that Andy Henschel, SRRWD Director of Field Operation is hereby authorized to execute the Conservation Partners Legacy Grant as necessary to implement the project on behalf of the Shell Rock River Watershed District.

 

I CERTIFY THAT the above resolution was adopted by the Board of Managers of the Shell Rock River Watershed on January 14, 2014.

 

Manager Erlandson seconded the motion.

After discussion, a roll call vote was taken

Manager Bakken                  Yes

Manager DeBoer                  Yes

Manager Ludtke                   Yes

Manager Erlandson             Yes

The resolution was approved.

 

Andy Henschel asked the Board to consider a motion to approve the 2014 Cost Share Program.

 

Manager Erlandson offered the following motion:

                Move to approve the 2014 Cost Share Program.

Manager Bakken seconded the motion.

After discussion, a vote was taken and the motion was approved.

 

Manager Bakken offered the following Resolution 2014-02:

                Move to approve the resolution as follows:

Resolution 2014-02

Albert Lea Dam and Fish Barrier

Project 2013-01

 

Rejection of All Bids and Authorizing Re-bidding

 

WHEREAS, The Shell Rock River Watershed District Board of Managers (“Board of Managers”) pursues the mission of improving water quality within its boundaries;

WHEREAS, The Shell Rock River Watershed District (the “District”) is charged with implementing the Shell Rock River Watershed District Watershed Management Plan (the “Plan”);

WHEREAS, project goals and objectives set forth in the Plan include:

  • Replacement of Albert Lea Lake Dam (Appendix B, Page 1, Objective 2)
  • Research and implement installing an electric weir on the Shell Rock River for rough fish control (Appendix B, Page 6, Objective 4, Action 3)

 

WHEREAS, Barr Engineering completed its Albert Lea Lake Dam and Fish Barrier Plan and presented such Plan to the Board;

WHEREAS, On January 8, 2013, the District initiated the Albert Lea Lake Dam and Fish Barrier Project by Resolution 2013-01 (the “Project”)

WHEREAS, On February 12, 2013, by Resolution 2013-04, the Board of Managers approved the specifications for the Project (the “Project Plan”);

WHEREAS, The Project Plan was forwarded to the Board of Water and Soil Resources for their review and comment, which comments were received and reviewed by the Board; and

WHEREAS, a public hearing was held on July 9, 2013 to review the Project Plan;

WHEREAS, on August 1, 2013, the Board passed an Establishment Order, authorizing the District to proceed with completion of the Project and initiating bids and requests for proposals or other necessary agreements.

WHEREAS, the Engineer’s estimate for completion of the Project was $1,639,900 to $2,170,000 (“Engineer’s Estimate”);

WHEREAS, following bid advertising, the bid opening was held on August 29, 2013:

WHEREAS, on September 10, 2013 passed Resolution 2013-22 - Rejecting all bids and authorizing Re-bidding of the project

WHEREAS, following bid advertising, the bid opening was held on November 26, 2013:

WHEREAS, four bids were submitted ranging between the amounts of $1,629,175 and $2,117,700, for the completion of the Project pursuant to the bid specifications. This amount will cause a shortfall in the current funding for the project.

NOW THEREFORE, be it hereby Ordered that the Shell Rock River Watershed District:

Section 1:               Rejects all bids submitted on November 26, 2013; and

Section 2:               Authorizes District Staff to find funding to cover shortfall; and

Section 3:               Authorizes District staff to perform the necessary steps to have the Project re-bid, together with completion of any necessary agreements or items to complete the Project.

Manager Ludtke seconded the motion.

After discussion, a roll call vote was taken:

Manager Bakken                  Yes

Manager DeBoer                  Yes

Manager Ludtke                   Yes

Manager Erlandson             Yes

The resolution was approved.

 

Laura Lunde with update on the Lakes Foundation:

  • They have continued to look into the $50,000 grant for Albert Lea Lake.
  • Discussions on the Sale Tax Renewal have continued.

 

Manager Bakken offered the following motion:

Move to approve the January 2014Administrative claims as follows:

Admin - Shell Rock River Watershed District

Unpaid Bill Detail

January 7, 2014

 

Al Bakken

     
   

Reg. Meetings

1.11 Regular Meetings

$             165.00

 
   

Spec. Meetings

1.12 Special Meetings

$             165.00

 
         

$             330.00

 

Gary Pestorious

     
   

Reg. Meetings

1.11 Regular Meetings

$             165.00

 
   

Spec. Meetings

1.12 Special Meetings

$             165.00

 
         

$             330.00

 

Arthur Ludtke

     
   

Reg. Meetings

1.11 Regular Meetings

$             165.00

 
   

Spec. Meetings

1.12 Special Meetings

$             275.00

 
         

$             440.00

 

Scott Erlandson

     
   

Reg. Meetings

1.11 Regular Meetings

$             165.00

 
   

Spec. Meetings

1.12 Special Meetings

$             165.00

 
         

$             330.00

 

Clayton Petersen

     
   

Reg. Meetings

1.11 Regular Meetings

$             110.00

 
   

Spec. Meetings

1.12 Special Meetings

$             275.00

 
         

$             385.00

 

Roger Peterson

     
   

Reg. Meetings

1.11 Regular Meetings

$               55.00

 
   

Spec. Meetings

1.12 Special Meetings

$               55.00

 
         

$             110.00

 

Dan DeBoer

     
   

Reg. Meetings

1.11 Regular Meetings

$             110.00

 
   

Spec. Meetings

1.12 Special Meetings

$               55.00

 
         

$             165.00

 

Brett Behnke

     
   

Mileage

2.21 Administrator Travel

$             898.35

 
   

Health Ins

1.32 Health Ins

$             731.60

 
         

$           1,629.95

 

Carmen Christensen

     
   

Mileage

2.32 Staff Travel

$                 5.65

 
   

Health Ins

1.32 Health Insurance

$             760.00

 
         

$             765.65

 

Connie Enestvedt

   
   

Health Ins

1.32 Health Ins.

$             371.98

 
   

Office Supplies

4.11 Office Supplies

$                 3.74

 
   

Staff Travel

2.32 Staff Travel

$               29.95

 
         

$             405.67

 

Jerad Stricker

     
   

Mileage

2.22 Mileage

$             203.40

 
   

Project Expenses

7.45 Reimbursable Sales Tax Expense

$             164.38

 
   

Health Ins.

1.32 Health Insurance

$             760.00

 
         

$           1,127.78

 

Andy Henschel

     
   

Health Ins

1.32 Health Ins

$             760.00

 
   

Mileage

2.22 Mileage

$             522.63

 
         

$           1,282.63

 

Verizon Wireless

     
   

Cell Phone Service

4.21 Telephone & Internet

$             546.52

 
         

$             546.52

 

Wells Fargo

   
   

Project Expenses

7.45 Reimbursable Sales Tax Expense

$             190.68

 
   

Seminar Rooms

2.42 Seminar Room

$             360.07

 
   

Seminar Meal

2.43 Seminar Meals

$             123.94

 
   

Postage

4.31 Postage

$             115.99

 
   

Meeting Expense

4.61 Meeting Expense

$               86.61

 
   

Office Supplies

4.11 Office Supplies

$             213.63

 
   

Office Equipment

4.41 Office Equipment

$             697.93

 
         

$           1,788.85

 

Alliant Energy

   
   

Utilities

4.51 Utilities/Facility

$             261.71

 
         

$             261.71

 

Culligan

   
   

Water Service

6.21 Lease

$               35.06

 
       

  

$               35.06

 

Tri-State Business Machines

   
   

Inv# 276475

6.21 Lease

$             142.36

 
         

$             142.36

 

Great America Leasing Co.

   
   

Dec Lease

6.21 Lease

$             158.57

 
         

$             158.57

 

Four Seasons Coffee Service

   
   

Inv# 606289

4.11 Office Supplies

$               91.75

 
   

Inv# 600575

4.11 Office Supplies

$               56.85

 
         

$             148.60

 

SFM

   
   

Premiums

5.51 Bonding/Insurance

$           1,590.00

 
         

$           1,590.00

 

Security Insurance

   
   

Inv# 260908

5.51 Bonding/Insurance

$           3,433.87

 
   

Inv# 260941

5.51 Bonding/Insurance

$           1,523.00

 
         

$           4,956.87

 

Freeborn County

   
   

Technical Support

5.62 Technician

$         11,544.00

 
         

$         11,544.00

 

Albert Lea-Freeborn Co Chamber

   
   

Ambassador Dues

4.71 Undesignated

$               20.00

 
         

$               20.00

 

Samantha Stadheim Cleaning

   
   

Cleaning Services

4.71 Undesignated

$             500.00

 
       

  

$             500.00

 

Albert Lea Tribune

   
   

Inv# 89385

7.41 Public Affairs

$               40.00

 
         

$               40.00

       

TOTAL

$29,034.22

               

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Manager Erlandson offered the following motion:

                Move to approve the January 2014 Non-Property Tax claims as follows:

Sales Tax - Shell Rock River Watershed District

Unpaid Bill Detail

January 7, 2014

.

         
 

Alliant Energy

   
   

Acct #2002402134501

404 Subwatershed Project

$               175.82

 
   

Acct# 2002294010501

404 Subwatershed Project

$               115.26

 
   

Acct# 2002242024405

404 Subwatershed Project

$                 14.50

 
   

Acct# 2002360124501

404 Subwatershed Project

$                 75.37

 
         

$                 380.95

 

Century Link

     
   

Statement

404 Subwatershed Project

$                 59.07

 
   

Statement

404 Subwatershed Project

$                 60.43

 
   

Statement

404 Subwatershed Project

$                 63.59

 
         

$                 183.09

 

McGhie & Betts

   
   

Inv# 4

302 Storm Water Management

$               498.00

 
   

Inv# 3

402 Subwatershed Project

$             1,229.00

 
   

Inv# 3

402 Subwatershed Project

$             4,485.00

 
         

$             6,212.00

 

Peterson, Savelkoul, Kolker, Haedt & Benda

   
   

Statement 23

501 Dredging

$             1,072.50

 
   

Statement 8

501 Dredging

$               378.07

 
   

Statement 16

301 Storm Water Management

$               330.00

 
   

Statement 23

401 Subwatershed Project

$               109.00

 
   

Statement 12

301 Storm Water Management

$               132.00

 
   

Statement 8

401 Subwatershed Project

$                 49.50

 
   

Statement 77

401 Subwatershed Project

$             1,237.65

 
   

Statement 8

101 Erosion and Water Control

$             1,415.47

 
   

Statement 12

601 Water Monitoring

$                 82.50

 
   

Statement 11

201 Albert Lea Dam

$             1,224.72

 
   

Statement 5

201 Albert Lea Dam

$               299.55

 
         

$             6,330.96

 

Fleet Farm Supply

   
   

Supplies

407 Subwatershed Project

$                 21.88

 
   

Supplies

407 Subwatershed Project

$                   4.83

 
   

Supplies

607 Water Monitoring

$                 12.34

 
         

$                 39.05

 

City of Albert Lea

   
   

Community News

406 Subwatershed Project

$               108.93

 
         

$                 108.93

 

Conservation Strategies

   
   

Nov Statement

406 Subwatershed Project

$             2,345.89

 
         

$             2,345.89

 

US Army Corps of Engineers, Rock Island District

   
   

Project Expense

404 Subwatershed Project

$           67,312.00

 
         

$           67,312.00

 

Thompson Sanitation, Inc.

   
   

Inv# 10837

404 Subwatershed Project

$                 45.00

 
         

$                 45.00

 

State Hygienic Laboratory

   
   

Water Sample Testing

503 Dredging

$               632.00

 
   

Water Sample Testing

503 Dredging

$             1,264.00

 
         

$             1,896.00

 

Dan Borland Videography

   
   

TMDL

604 Water Monitoring

$             1,775.00

 
         

$             1,775.00

 

Sorensen Brothers

   
   

Change Order Insurance

104 Erosion and Water Control

$             1,320.00

 
   

Pay Request #2

104 Erosion and Water Control

$           59,459.10

 
         

$           60,779.10

 

Houston Engineering Inc.

   
   

Inv # 18293

502 Dredging

$             1,228.50

 
         

$             1,228.50

 

Smith-Root Inc

   
   

Inv# 37380

204 Albert Lea Dam

$             3,774.00

 
         

$             3,774.00

 

Hy-Vee

   
   

Meeting Expense

406 Subwatershed Project

$                 81.61

 
         

$                 81.61

 

Sewer Compliance Cost Share Program

   
   

Mitchell Delger

704 Rural Sewage Mgmt.

$               100.00

 
   

Marty Lau

704 Rural Sewage Mgmt.

$               100.00

 
   

Dave Clausen

704 Rural Sewage Mgmt.

$               100.00

 
   

Chad Lamping

704 Rural Sewage Mgmt.

$               100.00

 
   

Ken Lamping

704 Rural Sewage Mgmt.

$               100.00

 
         

$                 500.00

           
       

TOTAL

$       152,992.08

 

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Manager Ludtke offered the following motion:

                Move to approve the 4th Quarter Transfer.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

 

Manager Bakken offered the following motion:

                Move to adjourn the meeting.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.