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July 16, 2014 Special Meeting Minutes

Shell Rock River Watershed District

Special Board Meeting

July 16, 2014

Managers present: Bruce Haugsdal, Gary Pestorious, Scott Erlandson, Al Bakken and Dan DeBoer

Manager absent: Clayton Petersen and Arthur Ludtke

Chair Manager Pestorious called the Special Meeting to order July 16, 2014 at 7:30 a.m., at the SRRWD Office, 214 West Main Street, Albert Lea, Minnesota.

Andy Henschel, Director of Field Operations, asked the Board to consider Resolution 2014-08 Albert Lea Dam and Fish Barrier Bid Approval. An overview was given of the bid tabulations.

Manager Haugsdal offered the following resolution:

Resolution 2014-08

Albert Lea Dam and Fish Barrier

Project 2013-01

Awarding Bid

WHEREAS, the Shell Rock River Watershed District Board of Managers (“Board of Managers”) pursues the mission of improving water quality within its boundaries;

WHEREAS, the Shell Rock River Watershed District (the “District”) is charged with implementing the Shell Rock River Watershed District Watershed Management Plan (the “Management Plan”);

WHEREAS, the project goals and objectives set forth in the Plan include:

  • Replacement of Albert Lea Lake Dam (Appendix B,      Page 1, Objective 2); and
  • Research and implement      installing an electric weir on the Shell Rock River for rough fish control      (Appendix B, Page 6, Objective 4, Action 3);

WHEREAS, BARR Engineering completed its Albert Lea Lake Dam and Fish Barrier Plan (“AL Lake Plan”) and presented the AL Lake Plan to the Board;

WHEREAS, on January 8, 2013, the District initiated the Albert Lea Lake Dam and Fish Barrier Project by Resolution 2013-01 (the “Project”);

WHEREAS, on February 12, 2013, by Resolution 2013-04, the Board of Managers approved the specifications for the Project (the “Project Plan”);

WHEREAS, on June 11, 2013, by Resolution 2013-11, the Board of Managers approved the Project Plan as presented by Barr Engineering, Smith-Root, Inc., and also approved sending it to the Board of Water & Soil Resources (“BWSR”), and holding a public hearing.

WHEREAS, the Project Plan was forwarded to the Board of Water and Soil Resources for its review and comment, which comments were received and reviewed by the Board of Managers;

WHEREAS, a public hearing was held on July 9, 2013, to review the project plan;

WHEREAS, on August 1, 2013, the Board of Managers, by Resolution 2013-18, passed an Establishment Order, authorizing the District to proceed with completion of the Project and initiating bids and requests for proposals or other necessary agreements;

WHEREAS, the estimate from Engineer, BARR Engineering, for completion of the Project, was $1,639,900 to $2,170,000 (“Engineer’s Estimate”);

WHEREAS, following bid advertising, the bid opening was held on August 29, 2013;

WHEREAS, on September 10, 2013, the Board of Managers passed Resolution 2013-22 - rejecting all bids and authorizing re-bidding of the Project, as each of the two bids received were 30% greater than the Engineer’s Estimate;

WHEREAS, following bid advertising, the bid opening was held on November 26, 2013;

WHEREAS, on January 14, 2014, the Board of Managers passed Resolution 2014-02 - rejecting all bids and authorizing re-bidding of the Project:

WHEREAS, following bid advertising, the bid opening was held on July 10, 2014;

WHEREAS, five bids were submitted ranging between the amounts of $1,708,770.80 and $2,684,135.75, for the completion of the Project pursuant to the bid specifications;

WHEREAS, following the bid opening for the Project, the engineer, BARR Engineering, reported a bid tabulation of the qualified bidders dated July 15, 2014 (the “Bid Tabulation”);

WHEREAS, the Bid Tabulation identified Engineering & Construction Innovations, Inc. for Base Bid plus Alternatives minus Schedule D&E, as the lowest qualified bidder for the Project.

NOW THEREFORE, BE IT HEREBY RESOLVED, the bid for the Project is awarded as follows:

Section 1:              The Contract is awarded to Engineering & Construction Innovation, Inc for Base Bid plus Alternatives minus Schedule D & E, as the lowest qualified and responsible bidder; and

Section 2:              The staff, the Chairman of the Board of Managers, and the Secretary are authorized to sign all contracts and documents necessary to proceed with the Project.

Approved by the Board of Managers of the Shell Rock River Watershed District on the 16th day of July, 2014.

Manager Erlandson seconded the resolution.

After discussion, a roll call vote was taken:

Manager DeBoer                                 Yes

Manager Haugsdal                               Yes

Manager Bakken                                  Yes

Manager Erlandson                             Yes

Manager Pestorious                            Yes

Resolution was approved.

Andy Henschel asked the Board to consider a motion to allow staff to initiate the start of a Vegetation Survey and Wetland Delineation Survey on Fountain Lake. It would be to the District’s benefit to have these surveys done this summer. The District has not received the costs of these surveys, but Staff will bring the cost of the surveys to the Board for approval before starting the projects.

Manager Haugsdal offered the following motion:

                Move to allow District Staff to initiate a Vegetation Survey and a Wetland Delineation Survey on Fountain Lake to be done this year.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Administrator Behnke gave an update on an issue about the County Ditch System. The District Staff and Attorney are working with the County Attorney on the questions about the process and authority on new ditches and ditches with improvements. There will be a meeting at the Freeborn County Government Center on Friday, July 18, 2014, at 9 a.m. Manager Bakken, Manager Erlandson and Manager Haugsdal, along with District Staff, will attend the meeting.

Andy Henschel gave an update on the 206 Ecosystem Restoration Feasibility Study. The Army Corp of Engineers would like to confirm the District’s position on having upland placement of dredge materials and if there is a Drawdown Structure Management Plan. The Corp of Engineers would like a letter stating the decisions within the next two weeks.

Managers discussed the uses for dredge spoil from Fountain Lake.

Manager Bakken offered the following motion:

                Move to adjourn the meeting.

Manager Erlandson seconded the motion.

Meeting was adjourned.

July 9, 2014 Board Workshop Minutes

Shell Rock River Watershed District

Board Workshop

July 9, 2014

Managers present: Gary Pestorious, Dan DeBoer, Scott Erlandson, Al Bakken, and Clayton Petersen

Manager absent: Bruce Haugsdal and Arthur Ludtke

Chair Manager Pestorious called the Board Workshop to order on July 9, 2014 at 9 a.m., at the Freeborn County Government Center, 411 S. Broadway, Albert Lea, Minnesota.

BARR Engineering gave a presentation on the Fountain Lake Restoration Project Preliminary Engineering Report. Presenters were Janna Kieffer and Jamie Bankston. Objectives of the meeting were:

  • Identify and discuss key project design decisions
  • Share findings of the preliminary report
  • Discuss project timeline and next steps
  • Target dredge volumes for permits and design
  • Production factors
  • Update dredge prisms to include factors such as structures, habitat and recreation
  • Use of SRRWD dredge and/or contracted dredge to meet desired project outcomes
  • Discuss two primary sediment dewatering options: Confined Disposal Facility or Rapid Dewatering System
  • Dredge sediment transport to dewatering site
  • Complete design
  • Environmental Review
  • Permitting

In a simplified perspective, the dredging project has two primary components: sediment removal and sediment dewatering/disposal. There are two dredging scenarios: Shallow Dredge Scenario removing 1.2 million cubic yards and Deep Dredge Scenario removing 2.1 million cubic yards. Key factors for moving forward are:

Next steps:

Manager Petersen offered the following motion:

                Move to adjourn the meeting.

Manager Erlandson seconded the motion.

Meeting was adjourned at 11:54 a.m.

July 8, 2014 Mintues

Shell Rock River Watershed District

Regular Meeting Minutes

July 8, 2014

Managers present: Clayton Petersen, Gary Pestorious, Dan DeBoer, Al Bakken, Arthur Ludtke, Scott Erlandson, and Bruce Haugsdal

Managers absent: none

Chair Manager Clayton Petersen called the Regular Meeting to order July 8, 2014 at 8:30 a.m., at the Albert Lea City Council Chambers, 221 East Clark Street, Albert Lea, MN 56007.

Manager Pestorious and Manager Haugsdal were sworn in.

Manager DeBoer offered the following motion:

                Move to approve the June 10, 2014 Regular Meeting Minutes.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Erlandson offered the following motion:

                Move to approve the June 30, 2014 Workshop Minutes.

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Ludtke offered the following motion:

                Move to approve the June 2014 Administrative Treasurer’s Report, subject to audit.

Manager Pestorious seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Pestorious offered the following motion:

                Move to approve the June 2014 Non-Property Tax Treasurer’s Report, subject to audit.

Manager Bakken seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Laura Lunde with the Lakes Foundation Committee update:

  • Golden Point Launch Grand opening will be August 23rd. The event will be from noon to 8 pm.
  • The Lakes Foundation was honored with being the Grand Marshal for the July 3rd Parade.
  • What’s in your Walleye Campaign is under way.
  • The Committee would like to have one of the Board Managers join the Lakes Foundation.

Manager Clayton Petersen turned the meeting over to Mr. John Kluever, Freeborn County Administrator, to swear in re-appointed Managers and to preside over the Board’s Election of Officers.

Manager Haugsdal made the following motion:

                Move to take a ballot vote for Executive positions on the Board.

Manager Erlandson seconded.

After discussion, a vote was taken and the motion was unanimously approved.

Mr. Kluever asked for nominations for Chairman; Manager Haugsdal nominated Manager Pestorious for Chairman of the Shell Rock River Watershed District Board. Manager Clayton Petersen nominated Manager DeBoer for Chairman of the Shell Rock River Watershed District Board.

Mr. Kluever called for nominations for Chairman three times and closed nominations.

The vote for Chairman was taken by ballot.

Mr. Kluever declared Manager Pestorious Chairman of the Shell Rock River Watershed Board.

Mr. Kluever asked for nominations for Vice-Chairman; Manager Clayton Petersen nominated Manager DeBoer for Vice-Chairman of the Shell Rock River Watershed District Board. Manager Erlandson nominated Manager Bakken for Vice Chairman of the Shell Rock River Watershed District Board.

Mr. Kluever called for nominations for Vice-Chairman three times and closed nominations.

The vote for Vice-Chairman was taken by poll.

Mr. Kluever declared Manager Bakken Vice-Chairman of the Shell Rock River Watershed District Board.

Mr. Kluever asked for nominations for Treasurer; Manager Bakken nominated Manager Erlandson for Treasurer.

Mr. Kluever called for nominations for Treasurer three times and closed nominations.

The vote for Treasure was taken by poll.

Mr. Kluever declared Manager Erlandson as Treasurer of the Shell Rock River Watershed District Board.

Mr. Kluever asked for nominations for Secretary; Manager Bakken nominated Manager Haugsdal for Secretary.

Mr. Kluever called for nominations for Secretary three times and closed nominations.

The vote for Secretary was taken by poll.

Mr. Kluever declared Manager Haugsdal as Secretary of the Shell Rock River Watershed District Board.

Mr. Kluever declared the elections complete and turned over the meeting to the Board of Managers Chair, Manager Gary Pestorious.

Administrator Behnke discussed committee appointments. With the changes on the Board the committees will have to be updated. Staff will send the committee list out to the managers. Please review and let us know what committees you would like to serve on.

Andy Henschel, Director of Field Operations, gave an update on the Albert Lea Dam Project.

Bids were due last week and the District gave the bidders an extension to July 10. This was due to the concrete mixture being hard to find. The Staff and Engineers are working with concrete supplier’s to find some alternatives.

A special meeting was set for July 16, 2014, at 7:30 a.m., at the District office.

Manager Bakken, on behalf of the Board, wanted to thank Roger Peterson for his years of service on the District Board.

.

Manager Haugsdal stated that Albert Lea Lake is crystal clear due to the fish kill this winter.

Manager DeBoer offered the following motion:

                Move to approve the July 2014Administration Claims as follows:

Admin   - Shell Rock River Watershed District

Unpaid   Bill Detail

July   1, 2014

           
           
 

Al Bakken

     
   

Reg. Meetings

1.11 Regular Meetings

$               165.00

 
   

Spec. Meetings

1.12 Special Meetings

$               110.00

 
         

$               275.00

 

Gary Pestorious

     
   

Reg. Meetings

1.11 Regular Meetings

$               110.00

 
   

Spec. Meetings

1.12 Special Meetings

$               165.00

 
         

$               275.00

 

Arthur Ludtke

     
   

Reg. Meetings

1.11 Regular Meetings

$               165.00

 
   

Spec. Meetings

1.12 Special Meetings

$               275.00

 
         

$               440.00

 

Scott Erlandson

     
   

Reg. Meetings

1.11 Regular Meetings

$               165.00

 
   

Spec. Meetings

1.12 Special Meetings

$               165.00

 
         

$               330.00

 

Clayton Petersen

     
   

Reg. Meetings

1.11 Regular Meetings

$               165.00

 
   

Spec. Meetings

1.12 Special Meetings

$               165.00

 
         

$               330.00

 

Roger Peterson

     
   

Reg. Meetings

1.11 Regular Meetings

$               110.00

 
   

Spec. Meetings

1.12 Special Meetings

$               110.00

 
         

$               220.00

 

Dan DeBoer

     
   

Reg. Meetings

1.11 Regular Meetings

$               165.00

 
   

Spec. Meetings

1.12 Special Meetings

$               55.00

 
         

$               220.00

 

Brett Behnke

     
   

Tools

7.45 Reimbursable Sales Tax Expense

$               207.00

 
   

Mileage

2.21 Administrator Travel

$               844.16

 
         

$           1,051.16

 

Carmen Christensen

     
   

Mileage

2.32 Staff Travel

$                 9.44

 
   

Office Supplies

4.11 Office Supplies

$                 6.26

 
         

$               15.70

 

Connie Enestvedt

   
   

Training

 

$               99.00

 
   

Staff Travel

2.32 Staff Travel

$               70.49

 
         

$               169.49

         
 

Jerad Stricker

     
   

Project Expense

7.45 Reimbursable Sales Tax Expense

$               369.57

 
   

Mileage

2.22 Mileage

$               439.01

 
         

$               808.58

 

Andy Henschel

     
   

Mileage

2.22   Mileage

$               476.19

 
         

$               476.19

 

Courtney Christensen

     
   

Mileage

2.22 Mileage

$               49.40

 
         

$               49.40

 

Trevor Larson

     
   

Mileage

2.22 Mileage

$               195.92

 
         

$               195.92

 

Verizon Wireless

     
   

Cell Phone Service

4.21 Telephone & Internet

$               454.51

 
         

$               454.51

 

Wells Fargo

   
   

Project Expenses

7.45 Reimbursable Sales Tax Expense

$               215.74

 
   

Shipping

7.41 Undesignated

$                 6.95

 
   

Meeting Expense

4.61 Meeting Expense

$               42.79

 
   

Seminar Meal

2.43 Seminar Meal

$               117.42

 
   

Seminar Hotel

2.42 Seminar Room

$               182.83

 
   

Postage

4.31 Postage

$               115.99

 
   

Software

4.42 Software

$               201.86

 
   

Office Supplies

4.11 Office Supplies

$               320.12

 
   

Office Equipment

4.41 Office Equipment

$               477.43

 
         

$           1,681.13

 

Alliant Energy

   
   

Utilities

4.51 Utilities/Facility

$               166.38

 
         

$               166.38

 

Culligan

   
   

Water Service

6.21 Lease

$               41.31

 
       

   

$               41.31

 

Tri-State Business Machines

   
   

Inv# 276475

6.21 Lease

$               142.36

 
         

$               142.36

 

Great America Leasing Co.

   
   

Lease

6.21 Lease

$               158.57

 
         

$               158.57

 

Four Seasons Coffee Service

   
   

Inv# 656970

4.11 Office Supplies

$               133.65

 
         

$               133.65

 

Freeborn County

   
   

Tech Support

5.62 Technician

$         11,544.00

 
         

$         11,544.00

 

Trophy Showcase

   
   

Inv# 48028

4.11 Office Supplies

$               28.83

 
         

$               28.83

       
       
 

The Albert Lea Tribune

   
   

Ad 47086

5.41 Legal Notices

$               52.43

 
   

Ad 46973

5.41 Legal Notices

$               52.43

 
         

$               104.86

 

Samantha Stadheim Cleaning

   
   

Cleaning Services

4.71 Undesignated

$               400.00

 
       

   

$               400.00

       

TOTAL

$19,712.04

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Ludtke offered the following motion:

                Move to approve the July 2014 Non-Property Tax claims as follows:

Sales   Tax - Shell Rock River Watershed District

Unpaid   Bill Detail

July   1, 2014

           
 

Alliant Energy

   
   

Acct# 2002294010501

404 Subwatershed Project

$               113.95

 
   

Acct# 2002242024405

404 Subwatershed Project

$                 60.19

 
   

Acct #2002402134501

404 Subwatershed Project

$               173.03

 
   

Acct# 2002360124501

404 Subwatershed Project

$                 83.30

 
         

$               430.47

 

Century Link

     
   

Statement

404 Subwatershed Project

$                 59.34

 
   

Statement

404 Subwatershed Project

$                 60.52

 
   

Statement

404 Subwatershed Project

$                 63.94

 
         

$               183.80

 

Houston Engineering

   
   

Inv# 20481

502 Dredging

$               6,218.00

 
         

$               6,218.00

 

Sorenson Bros

   
   

Pay Request #3

104 Erosion and Water Control

$               5,344.21

 
         

$               5,344.21

 

MVTL

   
   

Inv# 708170

603 Water Monitoring

$               1,465.00

 
   

Inv# 706898

603 Water Monitoring

$               567.60

 
   

Inv# 706363

603 Water Monitoring

$               1,485.00

 
   

Inv# 708339

603 Water Monitoring

$               1,800.00

 
   

Inv# 708483

603 Water Monitoring

$               567.60

 
   

Inv# 705042

603 Water Monitoring

$               1,800.00

 
         

$               7,685.20

 

Thompson Sanitation, Inc.

   
   

Inv# 10837

404 Subwatershed Project

$               110.00

 
         

$               110.00

 

Thermo King

   
   

Inv# 2247655-IN

404 Subwatershed Project

$               266.25

 
         

$               266.25

       
 

Power 96

   
   

Inv# KQPR2094140526533

406 Subwatershed Project

$               240.00

 
         

$               240.00

 

Cole Pestorious

   
   

Dredge Storage Rent

504 Dredging

$               416.67

 
         

$               416.67

 

Spee-Dee

   
   

Inv# 2597033

603 Water Monitoring

$               180.04

 
         

$               180.04

 

Freeborn County Shopper

   
   

Inv# 55352

406 Subwatershed Project

$               398.00

 
         

$               398.00

 

The Tribune

   
   

Inv# 92045

406 Subwatershed Project

$               461.00

 
   

Ad 46596

204 Albert Lea Dam

$               401.93

 
         

$               862.93

 

Total Choice Shipping

   
   

Inv# 88795

607 Water Monitoring

$                   6.66

 
         

$                   6.66

 

YSI

   
   

Inv# 163422

607 Water Monitoring

$               996.48

 
         

$               996.48

 

Freeborn County Environmental   Services

   
   

Community News

406 Subwatershed Project

$               500.77

 
         

$               500.77

 

Tic Toc Digital Printing Plus

   
   

Inv# 2504

104 Erosion and Water Control

$               300.65

 
         

$               300.65

 

City of Albert Lea

   
   

Burn Permit

407 Subwatershed Project

$                 10.00

 
         

$                 10.00

 

Fleet Farm

   
   

Inv# 155525

607 Water Monitoring

$                 24.69

 
   

Inv# 155628

607 Water Monitoring

$                 10.19

 
   

Inv# 154961

607 Water Monitoring

$                 27.91

 
   

Inv# 155238

607 Water Monitoring

$                   9.31

 
   

Inv# 154790

607 Water Monitoring

$                 17.40

 
   

Inv# 154845

607 Water Monitoring

$                   3.21

 
         

$                 92.71

 

Rain Barrel Cost Share Program

   
   

Joel Matheson

104.1 Erosion and Water Control

$                 10.00

 
   

Peggy Rahn

104.1 Erosion and Water Control

$                 20.00

 
   

RuthAnn Friday

104.1 Erosion and Water Control

$                 10.00

 
   

Bruce Egeness

104.1 Erosion and Water Control

$                 10.00

 
   

Rosemary Ludowese

104.1 Erosion and Water Control

$                 10.00

 
   

Ted Hellie

104.1 Erosion and Water Control

$                 20.00

 
   

Michael Moore

104.1 Erosion and Water Control

$                 10.00

 
         

$                 90.00

       
       
 

Sewer Compliance Cost Share Program

   
   

Frank Pacovsky

704 Rural Sewage Mgmt.

$               100.00

 
   

Deborah Arrett

704 Rural Sewage Mgmt.

$               100.00

 
   

Jon Rettke

704 Rural Sewage Mgmt.

$               100.00

 
   

Ronnie Jensen

704 Rural Sewage Mgmt.

$               100.00

 
         

$               400.00

           
       

TOTAL

$             24,732.84

Manager Haugsdal seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Ludtke offered the following motion:

                Move to approve the 2nd Quarter Transfer as follows:

1. 2014 2nd Qtr. Reimbursement to   Administration account from Non Property tax account

       
 

Account in

Amount

Account transferred to

Technician Wages

1.23

$             4,124.17

702

Technician Wages

1.23

$             2,624.47

102

Technician Wages

1.23

$           10,089.99

302

Technician Wages

1.23

$             5,623.87

502

Technician Wages

1.23

$             8,671.32

602

Administrator Wages

1.21

$             1,686.58

102

Administrator Wages

1.21

$             8,432.91

402

Administrator Wages

1.21

$             6,746.33

502

Secretary Wages

1.22

$             569.38

102

Secretary Wages

1.22

$             569.38

402

Secretary Wages

1.22

$             2,277.52

602

Secretary Wages

1.22

$             2,277.52

702

Financial Clerk Wages

1.26

$             1,359.58

102

Financial Clerk Wages

1.26

$             4,078.73

402

Financial Clerk Wages

1.26

$             1,359.58

602

Summer Intern

1.24

$             1,243.88

302

Summer Intern

1.24

$             2,902.38

602

Employer SS & Med

1.31

$             477.36

102

Employer SS & Med.

1.31

$             867.04

302

Employer SS & Med.

1.31

$             1,000.70

402

Employer SS & Med.

1.31

$             946.32

502

Employer SS & Med.

1.31

$             1,163.63

602

Employer SS & Med.

1.31

$             489.73

702

Health Ins

1.32

$             775.20

102

Health Ins

1.32

$             1,368.00

402

Health Ins

1.32

$             1,459.20

302

Health Ins

1.32

$             1,140.00

502

Health Ins

1.32

$             2,280.00

602

Health Ins

1.32

$             957.60

702

PERA

1.34

$             425.92

102

PERA

1.34

$             706.30

302

PERA

1.34

$             883.04

402

PERA

1.34

$             865.91

502

PERA

1.34

$             850.71

602

PERA

1.34

$             448.12

702

Administrator Mileage

2.21

$             258.41

102

Administrator Mileage

2.21

$             1,292.05

402

Administrator Mileage

2.21

$             1,033.64

502

Technician Mileage

2.22

$             298.45

102

Technician Mileage

2.22

$             1,060.47

302

Technician Mileage

2.22

$             639.53

502

Technician Mileage

2.22

$             468.99

702

Technician Mileage

2.22

$             783.22

602

Maintenance- repairs

7.45

$             483.53

405

Supplies

7.45

$             279.89

404

Water Monitoring

7.45

$             797.88

605

Maintenance- repairs

7.45

$               10.19

407

Insurance

5.62

$             2,500.00

104.99

Insurance

5.62

$             1,000.00

204.99

Insurance

5.62

$             2,500.00

304.99

Insurance

5.62

$             1,500.00

504.99

Insurance

5.62

$             1,000.00

404.99

Insurance

5.62

$             1,500.00

604.99

Building rent

4.51

$             7,000.00

404

TOTAL

 

$         106,148.60

 

Manager Haugsdal seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Erlandson offered the following motion:

                Move to adjourn the meeting.

Manager Ludtke seconded the motion.

Meeting was adjourned.

06.30.2014 Workshop Minutes

Shell Rock River Watershed District

Board Workshop Minutes

June 30, 2014

Present: Clayton Petersen, Gary Pestorious, Arthur Ludtke, Scott Erlandson and Al Bakken

Absent: Dan DeBoer and Roger Peterson

Chair Manager Clayton Petersen called the Board Workshop to order at 1:45 pm, at the Freeborn County Government Center, 411 S. Broadway, Albert Lea, Minnesota.

U.S. Army Corps of Engineers presenters: Sierra Keenan, Study Planner; Andrew Leichty, Project Manager and Matt Afflerbaugh, Biologist.

The purpose of the workshop is to discuss the Freeborn County Section 206 Ecosystem Restoration Feasibility Study. Objectives of the study:

  • Increase the quality and quantity of overwintering fish habitat in Albert Lea Lake
  • Reduce sediment resuspension in Albert Lea Lake
  • Increase the acreage of emergent and submersed aquatic vegetation in Albert Lea Lake
  • Increase the availability and suitability of bird habitat in Albert Lea Lake and the Shell Rock River Headwaters.
  • Resource problems and stressors
  • Constraints
  • Alternative plan foundation
  • Modeling to evaluate effects of alternative plan
  • Complete evaluation and comparison of alternatives: model runs, ecosystem and habitat benefits, cost estimates, and cost effectiveness/incremental cost analysis
  • Select a plan

The group discussed:

Upcoming Tasks:

Manager Pestorious offered the following motion:

                Move to adjourn the meeting.

Manager Erlandson seconded the meeting.

After discussion, a vote was taken and the meeting was adjourned.

06.10.2014 Minutes

Shell Rock River Watershed District

Regular Meeting Minutes

June 10, 2014

Managers Present: Clayton Petersen, Arthur Ludtke, Al Bakken, Scott Erlandson, Dan DeBoer, Gary Pestorious and Roger Peterson

Managers absent: none

Manager Clayton Petersen called the regular meeting to order June 10, 2014 at 8:30 a.m., at the Albert Lea City Council Chambers, 221 East Clark Street, Albert Lea, Minnesota.

Manager Erlandson offered the following motion:

                Move to approve the May 7, 2014 Regular Meeting Minutes.

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager DeBoer offered the following motion:

                Move to approve the May 19, 2014 Special Meeting Minutes.

Manager Erlandson seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Ludtke offered the following motion:

                Move to approve the May 2014 Administrative Treasurer’s Report, subject to audit.

Manager Pestorious seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Erlandson offered the following motion:

                Move to approve the May 2014 Non-Property Tax Treasurer’s Report, subject to audit.

Manager DeBoer seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Andy Henschel, Director of Field Operations, asked the Board to consider Resolution 2014-07 approving L-SOHC Grant application.

Manager Ludtke offered the following motion:

                Move to approve Resolution 2014-07 as follows:

Shell Rock River Watershed District

Resolution 2014-07

L-SOHC Grant Application

BE IT RESOLVED that the Shell Rock River Watershed District, hereinafter referred to as “Authorized Official” (Authorized Agent) acts as legal sponsor for the Shell Rock River Watershed Legacy Restoration Program contained in the

Lessard-Sams Outdoor Heritage Council (L-SOHC) Application to besubmitted on June 12, 2014, and that Authorized Official is hereby authorized to apply to the LSOHC, hereinafter referred to a “State,” for funding of this project on behalf of the applicant.

BE IT FURTHER RESOLVED that the Applicant has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate acquisition, maintenance and protection of the proposed project.

BE IT FURTHER RESOLVED that the Applicant has not incurred any construction costs or has not entered into any written agreements to purchase property proposed by this project.

BE IT FURTHER RESOLVED that the Applicant has not violated any Federal, State, or local laws pertaining to fraud bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.

BE IT FURTHER RESOLVED that upon approval of the application by the State, the Authorized Official may enter into an Agreement with the State for the above-referenced project, and that the Applicant certifies that it will comply with all applicable laws and regulations as stated in the contract agreement.

NOW, THEREFORE BE IT RESOLVED that Andy Henschel, Director of Field Operations or Brett Behnke, District Administrator for the Shell Rock River Watershed District, is hereby authorized to execute such Agreements as are necessary to implement the project on behalf of the Applicant.

Date: June 10, 2014

Manager Erlandson seconded the motion.

After discussion, a roll call vote was taken:

Manager Bakken                     Yes

Manager DeBoer                     Yes

Manager Pestorious                                Yes

Manager Ludtke                      Yes

Manager Erlandson                 Yes

Manager Roger Peterson         Yes

Manager Clayton Petersen      Yes

The resolution was unanimously approved.

Laura Lunde, Lakes Foundation, with update on the following:

  • Lake Clean-up was held on May 17th and it was a success. Collected over 35 bags of garbage and 4 tires.
  • Received approval from the City Council on the Local Option Sales Tax Extension.
  • Kicking off the “What’s in Your Walleye?” campaign. It will be an annual event.
  • Golden Point Launch is in the design phase of the project.
  • Dredge and pump storage. Per the contract with Cole Pestorious, the lease payment will go into a month by month payment from this point on. There will now be only a thirty day notice by either party to stop lease agreement.
  • Dredging update Budget and Planning 2015. We will need a workshop for the budget.
    • Albert Lea Dam Process and Funding. Pre-bid meeting Thursday, bids due June 25th.
    • Goose Lake Project start in October and will be complete in November.
    • HSPF modeling that the MPCA contracted out to RESPEC. This will be used to develop the WRAPS Plan for the District.
    • Equipment Update staff believes the boat is good as is, but would like to upgrade the two trailers.
    • Wedge Creek 2 & 4 were completed last year. We had to do some repairs on Reach 4 due to high water. Reaches 1 & 5: we are finishing up the easements on Reach 5. The bid process will done in July.
    • Fish re-stocking in Pickerel Lake is just about complete.

Administrator Behnke gave an update on the following:

Administrator Behnke asked the Board to consider a motion to approve the change to the Policy and Procedures for Public Access to Documents. The change is to correct the address for the request to be sent.

Manager DeBoer offered the following motion:

Move to approve the change to the Policy and Procedures for Public Access to Documents.

Manager Pestorious seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved

Andy Henschel, Director of Field Operations asks the Board to consider dates for two workshops: the Fountain Lake Restoration Engineering Plan and 206 Ecosystem Restoration Feasibility Study. Preliminary phase of these project are ready for discussion and it’s now time have the Managers input. Dates will be sent out for the Fountain Lake Restoration Workshop. The 206 Ecosystem Restoration Feasibility Study Workshop will be held June 30th.

Andy Henschel, Director of Field Operations asked the Board to consider a motion to hire a contractor to fix the Wedge Creek Outlet under County Road 101, not to exceed $25,000. MNDOT brought the problem of erosion to our attention. This has been caused by many factors, but MNDot said the District was the cause of the problem. Plans for repair will be sent to MNDot and Freeborn County Highway Dept.

Manager Roger Peterson offered the following motion:

                Move to approve hiring a contractor to fix the Wedge Creek Outlet under County Road 101, not to exceed $25,000.

Manager Ludtke seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Andy Henschel, Director of Field Operations gave an update on the following

Jerad Stricker, Watershed Technician, gave an update on the following:

Manager Pestorious offered the following motion:

Move to approve the June 2014 Administrative claims as follows:

Admin   - Shell Rock River Watershed District

Unpaid   Bill Detail

June   3, 2014

 

Brett Behnke

     
   

Mileage

2.21 Administrator Travel

$             1,476.30

 
         

$             1,476.30

 

Carmen Christensen

     
   

Mileage

2.32 Staff Travel

$                 3.33

 
   

Office Supplies

4.11 Office Supplies

$                 5.61

 
         

$                 8.94

 

Connie Enestvedt

   
   

Staff Travel

2.32 Staff Travel

$               12.77

 
         

$               12.77

 

Jerad Stricker

     
   

Project Expense

7.45 Reimbursable Sales Tax   Expense

$               756.60

 
   

Mileage

2.22 Mileage

$               394.05

 
         

$             1,150.65

 

Andy Henschel

     
   

Mileage

2.22 Mileage

$               778.67

 
         

$             778.67

 

Courtney Christensen

     
   

Mileage

2.22 Mileage

$               59.94

 
         

$               59.94

 

Trevor Larson

     
   

Mileage

2.22 Mileage

$               76.04

 
         

$               76.04

 

Verizon Wireless

     
   

Cell Phone Service

4.21 Telephone & Internet

$               487.41

 
         

$             487.41

 

Wells Fargo

   
   

Project Expenses

7.45 Reimbursable Sales Tax   Expense

$               546.23

 
   

Notary Fee

7.41 Undesignated

$               27.90

 
   

Meeting Expense

4.61 Meeting Expense

$               19.87

 
   

Postage

4.31 Postage

$               268.50

 
   

Legislative Meetings

4.62 Legislative Meeting

$               270.61

 
   

Office Supplies

4.11 Office Supplies

$               147.79

 
   

Office Equipment

4.41 Office Equipment

$               524.77

 
         

$             1,805.67

 

Alliant Energy

   
   

Utilities

4.51 Utilities/Facility

$               218.76

 
         

$             218.76

 

Culligan

   
   

Water Service

6.21 Lease

$               35.06

 
       

   

$               35.06

 

Tri-State Business Machines

   
   

Inv# 276475

6.21 Lease

$               142.36

 
         

$             142.36

 

Great America Leasing Co.

   
   

Lease

6.21 Lease

$               158.57

 
         

$             158.57

 

Four Seasons Coffee Service

   
   

Inv# 656970

4.11 Office Supplies

$               126.65

 
         

$             126.65

 

SFM

     
   

Inv# 1148749

5.51 Bonding/Insurance

$               566.00

 
         

$             566.00

 

Freeborn County IT

   
   

Laptop

4.41 Office Equipment

$             1,414.00

 
         

$             1,414.00

 

Earl Neist

   
   

Rent

4.51 Utilities/Facility

$             5,600.00

 
         

$             5,600.00

 

Peterson, Savelkoul, Kolker, Haedt   & Benda

   
   

Statement 8

5.31 Legal Representation

$               231.00

 
   

Statement 10

5.31 Legal Representation

$                 0.63

 
         

$             231.63

 

Quill

   
   

Inv# 2731907

4.11 Office Supplies

$               68.59

 
   

Inv# 2743256

4.11 Office Supplies

$               43.78

 
         

$             112.37

 

The Albert Lea Tribune

   
   

Ad 46382

5.41 Legal Notices

$               58.25

 
   

Ad 46140

5.41 Legal Notices

$               58.25

 
         

$             116.50

 

Samantha Stadheim Cleaning

   
   

Cleaning Services

4.71 Undesignated

$               500.00

 
       

   

$             500.00

       

TOTAL

$15,078.29

               

Manager DeBoer seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.

Manager Ludtke offered the following motion:

                Move to approve the June 2014 Non-Property Tax claims as follows:

Sales   Tax - Shell Rock River Watershed District

Unpaid   Bill Detail

June   3, 2014

.

         
 

Alliant Energy

   
   

Acct# 2002294010501

404 Subwatershed Project

$                 87.62

 
   

Acct# 2002242024405

404 Subwatershed Project

$                 54.96

 
   

Acct #2002402134501

404 Subwatershed Project

$               125.66

 
   

Acct# 2002360124501

404 Subwatershed Project

$                 68.57

 
         

$                 336.81

 

Century Link

     
   

Statement

404 Subwatershed Project

$                 64.01

 
   

Statement

404 Subwatershed Project

$                 60.30

 
   

Statement

404 Subwatershed Project

$                 58.82

 
         

$                 183.13

 

Peterson, Savelkoul, Kolker, Haedt   & Benda

   
   

Statement 82

401 Subwatershed Project

$               843.00

 
   

Statement 18

401 Subwatershed Project

$             4,672.74

 
   

Statement 27

501 Dredging

$                 20.00

 
   

Statement 17

601 Water Monitoring

$               192.40

 
   

Statement 17

401 Subwatershed Project

$             4,891.46

 
   

Statement 11

401 Subwatershed Project

$               266.69

 
   

Statement 16

201 Albert Lea Dam

$               241.00

 
   

Statement 13

501 Dredging

$               297.00

 
   

Statement 7

501 Dredging

$               198.00

 
   

Statement 1

401 Subwatershed Project

$                 76.00

 
   

Statement 1

401 Subwatershed Project

$                 24.00

 
   

Statement 1

401 Subwatershed Project

$               379.50

 
   

Statement 4

401 Subwatershed Project

$                 46.00

 
         

$             12,147.79

 

Barr Engineering

   
   

23241012.00-10

502 Dredging

$             35,084.80

 
   

23241012.00-11

502 Dredging

$             42,486.51

 
   

23241012.00-12

502 Dredging

$             41,749.50

 
   

23241010.01-5

302 Storm Water Management

$               655.00

 
   

23240018.01-48

402 Subwatershed Project

$               168.00

 
   

23240018.01-48

602 Water Monitoring

$               650.00

 
         

$             120,793.81

 

McGhie & Betts

   
   

Inv#3

302 Storm Water Management

$             1,560.00

 
   

Inv# 4

402 Subwatershed Project

$               416.00

 
         

$             1,976.00

           
 

Conservation Strategies

   
   

May Statement

406 Subwatershed Project

$             2,413.98

 
   

April Statement

406 Subwatershed Project

$             2,358.33

 
         

$             4,772.31

 

Habitat Solutions, Inc.

   
   

Inv# 2014145

104 Erosion and Water Control

$             66,508.56

 
         

$             66,508.56

 

Prairie Restorations, Inc

   
   

Inv# 0028587

404 Subwatershed Project

$             2,100.00

 
         

$             2,100.00

 

MVTL

   
   

Inv# 703333

603 Water Monitoring

$             1,453.00

 
   

Inv# 703826

603 Water Monitoring

$               567.60

 
   

Inv# 701952

603 Water Monitoring

$             1,800.00

 
   

Inv# 702918

603 Water Monitoring

$             1,800.00

 
         

$             5,620.60

 

Thompson Sanitation, Inc.

   
   

Inv# 10837

406 Subwatershed Project

$               266.41

 
   

Inv# 10837

404 Subwatershed Project

$               148.91

 
         

$                 415.32

 

Total Glass-Lock, Inc.

   
   

Inv# 114060

404 Subwatershed Project

$                 11.76

 
         

$                 11.76

 

Tech Sales

   
   

Inv# 318677

604 Water Monitoring

$               276.86

 
         

$                 276.86

 

Spee-Dee

   
   

Inv# 2597033

603 Water Monitoring

$                 74.53

 
         

$                 74.53

 

Jim & Dudes Plg & HTG,   Inc.

   
   

Inv# 50425

407 Subwatershed

$               197.50

 
         

$                 197.50

 

Total Choice Shipping

   
   

Inv# 85963

607 Water Monitoring

$                 25.24

 
         

$                 25.24

 

MN Dept of Agriculture

   
   

License Fee

404 Subwatershed Project

$                 45.00

 
         

$                 45.00

 

Recycling Association of MN

   
   

Inv# 3138

405 Subwatershed Project

$             5,760.00

 
         

$             5,760.00

 

Fleet Farm

   
   

Inv# 154423

407 Subwatershed Project

$                   6.87

 
   

Inv# 154391

406 Subwatershed Project

$               104.76

 
   

Inv# 154723

607 Water Monitoring

$                   8.15

 
   

Inv# 154251

407 Subwatershed Project

$                 90.19

 
   

Inv# 154373

407 Subwatershed Project

$                 19.11

 
   

Inv# 154250

407 Subwatershed Project

$                   1.93

 
   

Inv# 153454

407 Subwatershed Project

$                 11.13

 
   

Inv# 153851

407 Subwatershed Project

$                 10.52

 
   

Inv# 154045

607 Water Monitoring

$                   9.66

 
   

Inv# 154065

607 Water Monitoring

$                 25.75

 
         

$                 288.07

 

Rain Barrel Cost Share Program

   
   

Allen Botten

104.1 Erosion and Water Control

$                 10.00

 
         

$                 10.00

 

Sewer Compliance Cost Share   Program

   
   

James Boyenga

704 Rural Sewage Mgmt.

$               100.00

 
   

Wayne Sather

704 Rural Sewage Mgmt.

$               100.00

 
   

Charles Rhiger

704 Rural Sewage Mgmt.

$               100.00

 
         

$                 300.00

           
       

TOTAL

$         221,843.29

Manager Erlandson seconded the motion.

After discussion, a vote was taken. Manager Bakken abstained from the vote and all other Managers voted yes. The motion was approved.

Just a note: Rain Barrel Distribution will be held June 28th from 9-12 am.

Manager Erlandson offered the following motion:

                Move to adjourn the meeting.

Manager Bakken seconded the motion.

After discussion, a vote was taken and the motion was unanimously approved.